Business Operations Coordinator

2 weeks ago

Sydney, New South Wales, Australia Anton Murray Consulting Full time

Anton Murray Consulting

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Based in Sydney, we are working with a leading global investment bank to find an Executive Assistant for an initial 12-month contract with potential for permanent placement.

The ideal candidate will have over 4+ years of experience as an EA/PA/TA, preferably in financial services or professional services firms, with strong communication skills.

Job Responsibilities:

  • Maintain complex calendars and coordinate internal and external meetings, calls, and video conferences.
  • Manage team diaries and contacts.
  • Prioritize telephone answering and provide accurate and prompt messages and assistance.
  • Coordinate travel arrangements for the team, including booking flights and accommodation, and maintaining knowledge of team whereabouts and client activities.
  • Process expenses accurately and complete expense reports for the team each month.
  • Assist bankers with general administration tasks, source research information, news, and project materials as required.
  • Coordinate couriers and outgoing mail, distribute incoming mail.
  • Perform general administration duties, including document production using Word, ad-hoc project work, and client entertainment.
  • Work with the Events Manager and bankers to invite clients to events.
  • Foster a cohesive work environment within the EA team and ensure effective support cover during lunch hours and other absences.
  • Develop relationships with staff in offshore offices.

Requirements:

  • Excellent written and verbal communication skills.
  • Prior experience as an EA/PA/TA in investment banking or financial services.
  • Ability to manage priorities and conflicting issues professionally.
  • Proficiency in Microsoft Office programs.
  • Extensive experience in admin roles in fast-paced environments.

We are looking for a highly skilled and experienced Executive Assistant to join our team. The successful candidate will have a strong background in administrative support, excellent communication skills, and the ability to work effectively in a dynamic environment.

We offer a competitive salary of $80,000 - $110,000 per annum, depending on experience, plus benefits.

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