Front Office Administration Professional

7 days ago

Perth, Western Australia beBeeFront Full time $80,000 - $110,000

Job Title: Front Office Administrator

Key Responsibilities:
  • Provide proactive administrative support and handle front office duties.
  • Ensure clients are serviced in a professional manner and in accordance with established policies and procedures.

The ideal candidate will take full ownership of the delivery of their key responsibilities, demonstrating exceptional organizational and communication skills.

**Concierge Services:**

  • Greet all visitors to the office and accurately record visitor details.
  • Arrange visitor and new starter desk allocations.
  • Act as a liaison to assist with outsourced external services such as copy/print production/couriers.
  • Provide initial IT support setup for guests and staff as required in the client suite and for visitor setup.

**Meeting Arrangements:**

  • Organize practice/group meetings.
  • Coordinate practice/group training sessions.
  • Arrange other external/internal meeting arrangements.

**Administrative Tasks:**

  • Process expense claims.
  • Handle phone calls.
  • Manage print/copy/bind/mail tasks.

**BD Support Services:**

  • Assist business development teams with CV updates.
  • Track business development activities.
  • Enter InterAction data.

**Travel Arrangements:**

  • Book flights.
  • Arrange accommodation bookings.

**Office Assistance:**

  • Maintain office equipment and ensure it is functioning properly.
  • Manage office facilities and submit maintenance requests or arrange repairs.

**Projects:**

  • Support project requirements as needed.

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