Administrative Support Specialist
5 days ago
We are seeking a highly skilled Administrative Support Specialist to join our Global Operations Team. As a key member of our team, you will provide exceptional support to partners and lawyers in our Tax Practice.
You will work closely with local and global teams, providing administrative support to meet established deadlines and time constraints. Your strong communication skills and proactive approach will enable you to build strong relationships with colleagues across our global network.
This is an exciting opportunity to develop your skills and experience in supporting lawyers in a law firm. You will have the chance to learn quickly, take ownership of tasks, and contribute to improving processes and anticipating needs.
Key Responsibilities:- Provide general administrative support to partners and lawyers in our Tax Practice, including arranging meetings, booking rooms, handling calls, and supporting travel-related needs and expense reimbursements.
- Prepare legal documents, correspondence, and communications; may liaise directly with clients when organizing meetings.
- Assist with the Billings team in the preparation of invoices, liaising with other business support groups.
- Assist with setup of new matters on New Business Intake and facilitate conflicts clearance.
- Experience in supporting lawyers in a law firm is preferred but not mandatory; professional services experience is highly regarded.
- Experience in billing systems and processes is highly regarded.
- Familiarity with MS Office, especially MS Word (typing and formatting) and PowerPoint.
- Ability to learn quickly and take a proactive approach to tasks.
- Excellent organization and time management; good judgment and strong communication skills.
- High level of integrity and diligence; ability to build strong relationships and attention to detail.
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