Senior Legal Assistant

1 month ago

Melbourne, Victoria, Australia Pinsent Masons Full time

About the Opportunity

At Pinsent Masons, we are seeking a highly skilled and proactive Legal PA to support our Construction & Advisory Disputes practice group from our Melbourne office. This is an exciting opportunity to work for a leading law firm in a fast-paced and dynamic role that is full of variety.

This role requires an individual with a mix of legal secretarial and administrative capability as you will provide support on front and back-end construction matters, along with sophisticated personal assistant support at a senior level. We are looking for someone who is proactive and takes initiative to identify the needs of the team and action tasks with limited need for direction.

You will be a key member of the team, heavily relied on for your exceptional organisation skills, with a keen eye for process and system improvement to make your role and team function at their most effective. Being a confident communicator will be a necessary skill as you will engage with clients and senior internal stakeholders on a regular basis.

Key Areas of Focus

  • Support team of lawyers with their day-to-day tasks by proactively monitoring emails, phone calls and voicemails, managing diaries, booking travel, processing expenses, and troubleshooting any issues that arise
  • Drafting and preparing correspondence, presentation slides, and other materials, and general document production by way of scanning, copying and printing
  • Matter administration management ensuring all emails and hard copy correspondence are accurately filed in a timely manner, attending to archiving as required
  • Deliver excellent service to the firm's clients by building and maintaining effective relationships, developing knowledge of team clients and their business, and organising client dinners and events
  • Supporting business development and marketing activities
  • Assist with client billing through the firm's Aderant billing system, complete cheque requisitions, process third party invoices, trust money, and BACS authorisations


Candidate Profile

We are looking for someone with prior experience in a legal support role, ideally within a litigation team. You will require strong knowledge of Microsoft Office Word, Outlook, and PowerPoint, with experience using expense management, and billing software. You will be a confident communicator with the ability to engage with varied client and stakeholder audiences. Good written communication skills with strong attention to detail are essential, as is a proactive and comfortable approach to new challenges. Strong organisational skills and ability to handle multiple priorities are necessary, as is a high level of discretion and confidentiality at all times. Being an effective team player with strong interpersonal skills, including confidence, positivity, and the ability to gain credibility, is also essential. Finally, you will bring energy and passion to the role.

About Us

Pinsent Masons welcomes all candidates to apply, including but not limited to Aboriginal and Torres Strait Islander peoples, applicants from the LGBTIQ+ community, and candidates seeking part-time work. We are a global law firm with a local feel, operating across 28 offices and 1500 lawyers. Our firm is professional but also relaxed, with a focus on wellbeing, mental wellness, and work/life balance. We have a diverse and inclusive environment, with many opportunities to participate in and run social activities, diversity and inclusion networks, and charitable initiatives.

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