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Administrative Assistant
2 months ago
About the Role:
We are seeking an experienced Administrative Assistant to join our team at Seven West Media. As a key member of our support staff, you will be responsible for providing administrative support to our News and Technical Services Team.
Key Responsibilities:
- Provide administrative support to the News and Technical Services Team, including handling employee paperwork, leave inquiries, contracts, and new starter processes.
- Liaise with IT for logins, mobile phone changes, and technical issues.
- Book travel arrangements for the news teams, including flights, accommodation, and car hire.
- Process timesheets, reconcile credit card accounts, and assist with budget management and payroll inquiries.
- Manage wardrobe duties, including make-up orders, dry cleaning, and alterations.
- Coordinate safety equipment, vehicle maintenance, and stationery supplies.
- Maintain databases for various administrative purposes, including electricity usage and site information.
- Liaise with various departments and individuals to ensure smooth operations.
About You:
We are looking for an experienced Administrative Assistant with exceptional interpersonal and communication skills, flexibility, compassion, and a detail-oriented nature. You will be able to work collaboratively with team members and stakeholders and with a high degree of proactiveness and initiative.
Requirements:
- Proven administration and/or Personal Assistant experience.
- Proficiency in the MS Office Suite (particularly Word, Excel, and Outlook).
- The ability to thrive in a fast-paced environment and manage competing demands.
- Ability to work autonomously and take initiative while maintaining a high standard of performance.
- Experience with finance systems (preferred, but not essential).
- Experience working in the media industry (desirable but not essential).
- Knowledgeable of CIA or Technology1, Microsoft Access, Preceda, and Concur.
Why Seven West Media?
We are a leading media company that values creativity, connection, and collaboration. Our offices are dynamic and inspiring, and we offer a range of benefits and perks to support our employees' wellbeing and career development.
Our Values:
We are committed to creating a diverse and inclusive workplace where everybody belongs. Our values are our compass, guiding us to deliver great work and shape everything we do.
