Administrative Operations Specialist
2 weeks ago
We are seeking an experienced Administrative Operations Specialist to join our team at the University of New South Wales.
The successful applicant will be responsible for providing operational support across the General Services team, embracing and championing change within the team whilst delivering on Facilities Management's objectives.
Key Responsibilities:- Operational Support: Ensure the University consistently receives a high-quality service with minimal disruptions.
- Contract Administration: Assist with the administration of contracts, including contract and specification development, procurement, contract transition plans, performance monitoring, and audits.
- Budget Management: Assist with the preparation of annual budgets, purchase orders, processing invoices, and conducting internal cost recoveries in a timely manner.
- Project Coordination: Coordinate projects/initiatives aimed at streamlining and providing greater consistency across General Services' operations.
- Inspections and Audits: Conduct inspections and audits to ensure all work is carried out in accordance with contracts, relevant legislative requirements, and UNSW policies and procedures.
- Reporting and Analysis: Compile and analyse data and produce management reports on various business unit activities as required.
- Relevant Qualifications: Relevant qualifications and/or equivalent level of knowledge gained through education, training, or substantial experience in a similar industry.
- Project Coordination Experience: High-level organisational and financial management skills, with demonstrated ability to prioritise workloads.
- Contract Administration: Experience in contract administration and contractor management, with competency to form accurate judgments of contractor performance.
- Computer Skills: Advanced computer skills, particularly in Microsoft Outlook, Word, Excel, PowerPoint, Visio, and relevant databases.
- Customer Service: Proven extensive experience in delivering high-quality customer service while maintaining a proactive and solution-focused attitude.
- Initiative and Analytical Skills: High level of initiative, strong analytical and problem-solving skills, and demonstrated ability to implement business improvement initiatives.
- Competitive Salary: A competitive salary range of $85,717 - $104,480 per annum, plus 17% superannuation and leave loading.
- Flexible Working Options: Flexible working hours and options to work from home.
- Additional Leave: Additional 3 days leave during the December festive period.
- Career Development Opportunities: Opportunities for career development and professional growth.
- UNSW Benefits: Access to UNSW benefits, including discounts and entitlements.
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