Office Operations Manager

3 days ago

Sydney, New South Wales, Australia FNZ Full time

We're looking for an Office Operations Manager to join our Support Services team, based in Sydney.

You'll be responsible for managing daily EA tasks, coordinating meetings, and ensuring a high-functioning workspace.

As an Office Operations Manager, you'll have the opportunity to develop your skills in administrative support, event planning, and compliance management.

Your Key Responsibilities Will Include:

  • Office Administration: Oversee office operations, manage suppliers, track budgets, and ensure a high-functioning workspace.
  • Meeting Coordination: Attend staff meetings, publish agendas, take minutes, track action items, and provide proactive follow-ups.
  • Health & Safety: Implement policies, manage office security, and undertake Fire Marshal and First Aider training.
  • HR & Onboarding Support: Assist with new hire onboarding and ensure all office documentation is up to date.
  • Event & Board Meeting Support: Assist with executive and Board meeting preparations, providing on-site support when required.
  • Compliance & Facilities Management: Attend building management meetings, coordinate office moves, attend Fire Marshal and First Aider Training, and oversee workplace policies.

You'll Need:

  • A minimum of 3 years' experience in a PA/EA/OM role.
  • Motivated to exceed expectations, and ability to represent company image & values.
  • Proactive mindset, eye for detail and perfectionists view of service standards.
  • Experience with managing people and service providers.
  • Good problem solver - logical and reactive in response to unexpected queries/circumstances.
  • Demonstrate flexibility to get involved in tasks at all levels, and adaptability to juggle a range of different tasks and work extra hours to meet deadlines as required.
  • Relationship building skills essential for staff, customers, service providers.
  • A good working knowledge of Word, Excel and PowerPoint is required.
  • Confident, and able to take initiative given client and delivery-focused environment.
  • Independent, self-directing and delivery focused working style.
  • Good team communication skills, confident in dealing with internal and external clients.
  • An understanding of confidentiality issues and the use of discretion.

About Our Global Business:

  • We're a highly successful, rapidly growing, global business that is leading the delivery of financial services via cloud computing and partners with some of the world's largest companies.
  • We provide global career opportunities for our employees at any of our offices in the UK, Czech Republic, Australia, New Zealand, China and more.

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