Senior Administrative Coordinator

5 days ago

Sydney, New South Wales, Australia JLL Full time

About the Role

This is a part-time Executive Assistant opportunity at JLL, a leading company in Australia. The ideal candidate will work closely with senior management to manage schedules, coordinate meetings, and book travel.

Key Responsibilities

  • Manage daily schedules to ensure executives complete their obligations efficiently, ensuring seamless coordination of tasks and deadlines.
  • Coordinate internal and external meetings, making sure that all necessary arrangements are in place for successful outcomes.
  • Proactively manage calendars based on priorities, anticipating and addressing potential conflicts or issues.
  • Arrange domestic and international travel for executives, ensuring timely and cost-effective bookings.
  • Interface effectively with employees and executives, maintaining strong relationships and fostering open communication.
  • Provide administrative support as needed, including food orders and meeting planning.

Requirements

  • The ideal candidate will have experience as an Executive Assistant or in a similar role, demonstrating a high level of organization and process management skills.
  • Excellent attention to detail, with the ability to multitask and prioritize tasks efficiently.
  • Experience working with virtual meeting platforms and strong teamwork and relationship management skills.
  • Project coordination experience and exceptional communication skills, both written and verbal.
  • A proven track record of partnering with senior management in a fast-paced environment.

About JLL

JLL is a dynamic and inclusive culture where diverse people work together to achieve great things. We celebrate differences and support the needs of our diverse workforce, committed to equal opportunity and ranked among the World's Most Ethical Companies. Our team values collaboration, integrity, and innovation, making us an excellent choice for those seeking a rewarding career.

Salary Information

The estimated salary range for this part-time Executive Assistant position is AU$60,000 - AU$80,000 per annum, depending on experience and qualifications. This figure takes into account industry standards and the costs associated with living and working in Australia. We offer a competitive remuneration package, along with opportunities for professional growth and development within our global organization.

  • Senior Administrative Coordinator

    3 weeks ago

    Sydney, New South Wales, Australia Boutique Consulting Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant/Office Manager to join our team at Boutique Consulting. As a key member of our senior management team, you will provide administrative support to our CEO and senior managers, overseeing administrative functions across multiple offices.Key ResponsibilitiesManage calendars for...

  • Senior Administrative Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Macquarie Full time

    About the Role: We are seeking an exceptional Senior Administrative Coordinator to join our team in Sydney. As an Executive Assistant, you will provide high-level administrative support to senior leaders in Macquarie Capital's Central division.Your Key Responsibilities:Liaise with key senior stakeholders and other executive assistants to arrange meetings and...

  • Senior Administrative Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia TMX Full time

    **Job Title:** Senior Administrative Coordinator**Location:** Sydney, Australia**Company:** TMX TransformTMX Transform is a leading end-to-end supply chain consultancy that helps businesses plan for their future and make their supply chain a competitive point of difference. We are a trusted advisor to our clients, providing expert guidance and support to...

  • Senior Administrative Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia Perpetual Full time

    About the RoleThe Personal Assistant to Senior Leaders will provide high-level administrative support to three leaders within the Perpetual Private team. This role requires a proactive and organized individual with excellent diary management and email management skills.Key ResponsibilitiesProvide comprehensive administrative support to senior leaders,...

  • Senior Administration Coordinator

    12 hours ago

    Sydney, New South Wales, Australia Optimal Recruitment Full time

    About Our CompanyOur client is a leading boat syndication company, providing luxury boating experiences to their clients. With a strong focus on customer satisfaction and a reputation for excellence, they are seeking an experienced Senior Administration Coordinator to join their high-performing team.

  • Senior Administrative Coordinator

    3 weeks ago

    Sydney, New South Wales, Australia Keegan Adams Recruitment Full time

    Executive Assistant OpportunityKeegan Adams Recruitment is seeking a highly skilled Executive Assistant to join their team. As an Executive Assistant, you will provide administrative support to senior leaders, manage calendars, and coordinate events.Key Responsibilities:Manage day-to-day calendar and diary coordination, including booking meetingsProvide...

  • Senior Administrative Coordinator

    4 days ago

    Sydney, New South Wales, Australia Careerlink People Solutions Full time

    About the RoleWe are seeking an experienced Senior Administrative Coordinator to join our team on a 6-month contract. As part of our Executive Team, you will provide comprehensive and confidential support services, enabling our executives to advance organisational initiatives and goals.The ideal candidate will be responsible for managing and preparing...

  • Senior Administrative Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia EML (Employers Mutual Limited) Full time

    EML is a leading Workers Compensation and Personal Injury Claims Management company. Our aim is to assist individuals in returning to work through ongoing support. With over 4,000 dedicated employees, we foster a culture that encourages learning and growth.As the Senior Administrative Coordinator for the Recovering Independence team, you will provide...

  • Senior Administrative Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia Keegan Adams Recruitment Full time

    Executive Assistant OpportunityWe are seeking an experienced Executive Assistant to join our team at Keegan Adams Recruitment. As an Executive Assistant, you will provide administrative support to senior leaders, manage calendars, and coordinate events.Key Responsibilities:Manage day-to-day calendar and diary coordination, including booking meetingsProvide...

  • Senior Administrative Coordinator

    3 weeks ago

    Sydney, New South Wales, Australia Helia Full time

    About the Role at HeliaWe exist to accelerate financial wellbeing through home ownership, now and for the future. Our mission is to create innovative and tailored solutions in partnership with our customers. We aim to do this efficiently and conveniently, leveraging state-of-the-art technology and data solutions.The TechOps Team Assistant provides critical...

  • Senior Administrative Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Anton Murray Consulting Full time

    Job SummaryThe Senior Administrative Coordinator will provide high-level administrative support to the Managing Director and a small team, enabling them to achieve exceptional sales activity and client service. This role involves frequent contact with various stakeholders within the organisation and externally.The ideal candidate will possess excellent...

  • Senior Administrative Coordinator

    1 week ago

    Sydney, New South Wales, Australia Remote Staff Full time

    Job SummaryWe are seeking a highly skilled and organized Senior Administrative Coordinator to support our executives in their day-to-day operations.Key Responsibilities:Administrative Support:Manage executives' calendars and schedules, including planning meetings, conferences, and travel arrangements, ensuring seamless coordination and timely...

  • Senior Administrative Coordinator

    5 days ago

    Sydney, New South Wales, Australia CPB Contractors Pty Limited Full time

    CPB Contractors is a leading contractor in Australia's infrastructure construction sector, operating as part of the CIMIC Group. We're proud to be building Australia's future collaboratively with our partners and clients.The company has over 50 major projects underway across various sectors, including roads and bridges, rail, tunnelling, defence, airports,...

  • Senior Administration Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia Boral Full time

    Develop Your Career with BoralWe are seeking an experienced Administrator/Resource Scheduler to join our team in Cairns QLD.As a key member of our team, you will be responsible for coordinating the contracting operations for our Far North Qld Region in asphalt and spray seal operation. This will include the coordination of raw materials, subcontractors,...

  • Senior Administrative Coordinator

    1 week ago

    Sydney, New South Wales, Australia Careerlink People Solutions Full time

    About the RoleAs an experienced Executive Assistant, you will be responsible for providing comprehensive and confidential support services to the Executive Team at a dynamic Adelaide CBD-based organisation. This role requires exceptional administrative skills, attention to detail, and the ability to work independently in a fast-paced environment.Key...

  • Senior Administrative Coordinator

    5 days ago

    Sydney, New South Wales, Australia Anton Murray Consulting Full time

    Job OverviewWe are seeking a highly skilled Senior Administrative Coordinator to join our team in the Sydney CBD. As a key member of our executive support staff, you will provide extensive administrative support to our senior management.

  • Senior Administration Coordinator

    7 days ago

    Sydney, New South Wales, Australia Optimal Recruitment Full time

    Job SummaryWe are seeking an experienced Senior Administration or Office Manager to join our high-performing team at Optimal Recruitment.About the CompanyOur client acts on behalf of clients to facilitate the syndication of luxury boats ranging from 40ft-100ft. They have a wealth of knowledge and experience and are focused on meeting the boating requirements...

  • Senior Administrative Coordinator

    12 hours ago

    Sydney, New South Wales, Australia Careerlink People Solutions Full time

    Experienced Executive Assistants are sought after by an innovative Adelaide CBD-based organisation seeking to advance and achieve organisational initiatives and goals.The RoleYou will be responsible for providing comprehensive executive support services to the Executive Team, ensuring deadlines are met, diary management and coordinating research and complex...

  • Senior Administrative Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia Bank of Queensland Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to our senior leaders.The successful candidate will be responsible for managing and coordinating the leader's diary, ensuring their day-to-day operations are seamless. This will involve understanding their needs and priorities to...

  • Administrative Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia DCL Recruitment Full time

    Administrative Coordinator OpportunityWe are seeking an experienced Administrative Coordinator to join our team at DCL Recruitment. As an Administrative Coordinator, you will be responsible for handling general administration and accounts duties, as well as being instrumental in the day-to-day running of the office.Key Responsibilities:Manage databases,...