Administrative Support for External Communications

7 days ago


Canberra, ACT, Australia The Salvation Army Australia Full time

We are seeking a highly motivated and experienced Administrative Support for External Communications to join our team in Canberra. The successful candidate will provide administrative support to the Head of External Communications, ensuring the effective management of the External Communications office, scheduling, and workload.

This role involves coordinating daily business, reviewing diaries, emails, meetings, and travel demands, identifying and resolving potential issues. You will also develop reports, correspondence, documents, proposals, and presentations to support the External Communications Manager.

Your Key Responsibilities will include:

  • Support
  • Provide administrative support to the Head of External Communications to ensure the smooth operation of the External Communications office.
  • Coordinate daily business, including reviewing diaries, emails, meetings, and travel demands, and resolving potential issues.
  • Develop a range of reports, correspondence, documents, proposals, and presentations to support the External Communications Manager.
  • Administration
  • Coordinate meetings, workshops, and committee meetings.
  • Assist with communications to Corps for reporting and reconciliation and fundraising campaigns.
  • Liaise between the External Communications office and Donor Care Services.
  • Manage financial processes, including expenses, payroll, invoices, and banking requirements.
  • Maintain promotional materials and office supplies.
  • Maintain records and filing systems and data entry.
  • Provide administrative support for Corps and External Communications office in Self Denial Appeal processes.
  • Undertake general office administration tasks to ensure the smooth operation of the office and function.
  • Stakeholder Engagement
  • Maintain and enhance relationships with internal and external stakeholders.
  • Build rapport with visitors to the External Communications office.
  • Liaise and coordinate meetings, visits, and special engagements with stakeholders as requested.
  • Collaborate effectively with other executives, staff, and EAs to ensure meetings and events are well planned.


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