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Project Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Project Coordinator to provide essential administrative and office support to our team. This role involves providing backup assistance to the finance and payroll administrators as needed.
This is a unique opportunity for a motivated individual who excels in administrative support, takes initiative, and is eager to advance in their career. We seek someone who is passionate about contributing to a culture of continuous improvement in the workplace and is driven to grow and develop professionally.
Key Responsibilities- Schedule and Manage Meetings: Schedule and manage delivery PM meetings, including invitations, agendas, and minutes.
- Coordinate Governance Meetings: Collect and organize contributions from attendees, maintain action and decision registers, and update the annual governance meeting schedule.
- Team Administration: Manage the Org Chart for Delivery Teams, support the GCISolutions Administration email Inbox, update team contact and email distribution lists, assist with new starter onboarding, and help organize monthly morning teas and team events.
- Office Management: Oversee weekly supply of consumables and catering orders, coordinate goods and invoice receipting, manage site depot cleaning and visitor liaison, support warehouse inventory and calendar management, and assist with the claims process.
- Full-Time Opportunity: A full-time, permanent opportunity in an established contract with longevity.
- Supportive Work Environment: A flexible, supportive, and inclusive work environment.
- Career Development: We take your career seriously, helping you learn and grow with access to programs including the Ventia Academy, the Essential Leader Program, and Women Leading program.
- Employee Benefits: Access to a variety of wellbeing initiatives, including Ventia's Healthy Minds and Healthy Bodies programs, and discounts on health insurance, banking, flights, accommodation, car hire, car leasing, and more.
- ASX Listed Organisation: Join an ASX listed organisation.
- Qualifications: A degree or professional qualification in Business Administration, or equivalent qualification (preferred).
- Current Driver's License: A current driver's license.
- Ability to Work from Office: Ability to work from our office located at Arundel.
- Experience: Experience in a similar role in a fast-paced, high-volume environment.
- Skills: Demonstrated time management, organizational, and time management skills. Intermediate SAP skills and understanding of the Accounts Payable and Receivable processes would be highly regarded. Intermediate to advanced skills in the MS Office suite of applications – Word, Excel, Outlook, PowerPoint.
- Communication Skills: Experience managing a range of stakeholders in a multi-disciplinary environment. Good communication and relationship building skills.
- Adaptability: Demonstrate ability to be flexible and adaptable, and work with limited supervision.
- Relationship Building: The ability to play a pivotal role in building and maintaining positive relationships.
