Project Management Assistant

1 week ago

Sydney, New South Wales, Australia Challenger Full time

Challenger Limited is an investment management firm managing a substantial portfolio of assets.

We strive to create a work environment where individuals from diverse backgrounds can contribute and succeed.

This role is perfect for someone early in their career who wants to gain hands-on experience and make a real impact.

  • You'll work closely with project managers, business analysts, and stakeholders to ensure projects are on track and within scope, time, and budget.
  • Flexible working arrangements are available, allowing you to work 3 days in the office and 2 days from home.
  • This is an initial 24-month fixed-term position.
About the Role

You'll play a key role in supporting our program director with various tasks and day-to-day administration. Your responsibilities will include:

  • Project planning and scheduling: Assist in developing and maintaining project schedules, ensuring tasks and milestones are clearly defined and tracked.
  • Documentation and reporting: Produce high-quality documentation, including meeting minutes, status reports, risk logs, and project plans.
  • Stakeholder communication: Act as a primary contact point for project-related queries, communicating effectively with internal teams and external stakeholders.
  • Meeting and workshop coordination: Schedule and organize project meetings, workshops, and steering committees.
  • Action, risk, and issue management: Monitor project risks and issues, assisting in developing mitigation plans and escalating them when necessary.
  • Budget and resource tracking: Support budget monitoring activities by tracking expenses, forecasting costs, and allocating resources effectively.
The Skills and Experience You'll Need

To succeed in this role, you'll have exceptional organizational skills with proven experience in managing multiple priorities and keeping projects on track. You should thrive in a fast-paced environment and be comfortable working in a change and transformation environment.

  • Exposure to or understanding of project management lifecycle and methodologies.
  • Strong proficiency in Microsoft Office, particularly PowerPoint and Excel.
  • At least 1 year of experience supporting managers or teams in delivering projects, change initiatives, or events.
  • Excellent documentation and reporting skills with a high level of accuracy and attention to detail.
  • Exceptional verbal and written communication skills with the ability to engage and manage stakeholders at various levels.
Salary Range

The estimated salary for this role is around $70,000-$90,000 per annum, depending on your level of experience and qualifications.

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