Project Support Coordinator

3 days ago

Perth, Western Australia beBeeProject Full time $90,000 - $120,000
Project Support Specialist

This role is responsible for the administration, coordination and support of projects in the technology team. Key responsibilities include supporting project management by ensuring projects align to the defined governance model and lifecycle framework.

Key Responsibilities
  1. Support a diverse range of technology projects by providing administrative and operational support to the project management team members.
  2. Provide efficient and timely project and administrative support including record management processes, collating content for discussion papers, reports and correspondence, coordinating tasks, information and records management, financial management, and contract management.
  3. Delivery support for project team members by providing PMO services support and expertise so that the optimised business case is delivered for the business on time, to quality expectations, and within budget to realise targeted benefits.
  4. Ensure all project team members align to the agreed governance and lifecycle framework, continually improving the processes as required.
  5. Ensure appropriate project close out activities are undertaken to optimise the handover to operational teams and assist the PM to fulfil post project requirements in a timely manner, including Lessons Learned and Benefits Realisation.
Stakeholder Engagement

Liaise with a range of internal and external clients to achieve effective outcomes for the project and deal with sensitive and/or classified information in an appropriate manner. Support the management of collaborative and strategic relationships through working effectively with internal and external stakeholders.

Framework & Governance Requirements
  • Support preparation of monthly reporting and co-ordination of governance forums, including but not limited to project status, actions and decisions, financial expenditure and benefits, risks and issues across multiple concurrent projects.
  • Designing and embedding document management discipline and hygiene in support of PMO governance frameworks and routines.
  • Providing support for governance and assurance across the program.
  • Ensuring assurance activities are undertaken regularly to check the performance and products of projects align to the defined standards and policies.
Knowledge / Experience

The ideal candidate will have 5+ years proven experience in a project support environment or similar role, with a focus on governance and project lifecycle framework. They will also have demonstrated project support skills and experience, particularly a thorough understanding of project management principles and techniques for technology projects.

Ongoing professional development and contributions to the industry would be advantageous. A superior understanding of Microsoft Office skills and ability to work autonomously and collaboratively in a team environment are highly valued.

Personal Attributes
  • Proven analytical and problem-solving skills.
  • Ability to manage multiple and conflicting priorities in a complex environment.
  • Demonstrated ability to work within a dynamic environment.

We offer a comprehensive employee benefits package, promoting an inclusive and collaborative working culture and striving to create an inclusive environment for all employees and value diversity.

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