Education Support Officer

2 weeks ago

Melbourne, Victoria, Australia State Government Of Victoria, Australia Full time
Job Description

Job Title: Education Support Officer - Attendance, Enrolment and Compliance

Job Summary:

We are seeking an experienced Education Support Officer to join our team at Koonung Secondary College. The successful candidate will be responsible for managing student attendance, enrolments, and compliance with Department of Education policies and procedures.

Key Responsibilities:

  • Manage student attendance across all year levels, including liaising with middle years and senior school administrators to ensure accurate data is maintained and absences are followed up.
  • Manage new enrolments across the college, including liaising with prospective families to ensure students are in zone, organising their timetables and classes, and informing all relevant staff of new students to the college.
  • Ensure compliance with the enrolment placement policy of the Department of Education and Koonung Secondary College.
  • Review and update the college's OHS Management System documents, policies, and processes to ensure alignment with current DE OHS management systems, policies, and requirements.
  • Identify hazards, assess risks to health and safety, and manage Department and college OHS risk registers.
  • Respond to OHS alerts/queries and provide advice to staff on managing OHS hazards.
  • Manage and complete OHS and emergency management planning tasks, including convening the college's Safety Committee.
  • Identify, assess, control, monitor, and prioritise OHS risks using the template OHS risk register and OHS activities calendar.
  • Manage and implement Contractor and Volunteer OHS induction and processes using SAM4 Schools.
  • Review and update all relevant college policies as required.
  • Supervise small groups of students as the need arises.
  • Administer data entry, word processing, reception, and enquiry services.
  • Maintain office systems and other administrative records in the college.
  • Liaise with and provide information to parents, staff, and students in the college community.
  • Perform a range of administrative and support duties for the Executive team.

Requirements:

  • Individuals with the aptitude, experience, and/or qualifications to fulfill the specific requirements of the position.
  • Excellent interpersonal and communication skills, including the ability to relate to a wide range of people in a school environment and maintain confidentiality.
  • Proven ability to use initiative to identify, investigate, prioritise, take appropriate action, and address any problems relating to attendance, enrolments, and OHS.
  • Demonstrated commitment to professional learning and growth for both self and others.

Working Arrangements:

This is a full-time position, and the successful candidate will be required to work in a fast-paced environment with a high level of attention to detail and organisational skills.

Selection Criteria:

The selection criteria for this position include:

  • Demonstrated willingness and ability to operate DE administrative systems such as CASES21, Student Insight, the Compass learning management system, and SAM4 Schools.
  • Demonstrated understanding of and commitment to the Department's Occupational Health & Safety regulations.
  • Excellent interpersonal and communication skills, in particular the ability to relate to a wide range of people in a school environment, and the ability to maintain confidentiality.
  • Proven ability to use initiative to identify, investigate, prioritise, take appropriate action, and address any problems relating to attendance, enrolments, and OHS.
  • Demonstrated commitment to professional learning and growth for both self and others.

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