Law Firm Professional

2 weeks ago

Melbourne, Victoria, Australia Herbert Smith Freehills Full time
About Us

At Herbert Smith Freehills, we pride ourselves on being one of the world's leading law firms, advising many of the largest and most ambitious organisations across all major regions of the globe.

With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, we are at the heart of the new global business landscape, providing premium quality, full-service legal advice.

Our environment is one in which high performance is expected, and in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.

The Opportunity

We are a leading global law firm with over 150 years' experience in delivering high-profile work that matters to our clients. We advise many of the largest and most ambitious organisations across all major regions of the globe.

Our ambition is to help you achieve your goals.

The Role

As our firm continues to grow, we are looking for expressions of interest from experienced Legal Assistants and Professional Services Personal Assistants and Secretaries who are looking to build a long-lasting and rewarding career within legal support.

As a Legal Assistant, you will work full-time, Monday to Friday, 9:00 am to 5:30 pm, assisting in the smooth running of our practice groups and ensuring our lawyers perform at the highest level.

Key Responsibilities:

  • Plan for and deliver high-quality, accurate work while managing deadlines and competing priorities.
  • Manage the billing process for your direct team, including clients with specific billing requirements.
  • Organise national and international travel.
  • Assist partners and lawyers with client and cost reporting requirements.
  • Manage partners' internal and external appointments with appropriate meeting lead times, including travel and diary management.
  • Assist with meeting preparation and the coordination of post-meeting actions.

Skills & Experience:

We are seeking expressions of interest from candidates who demonstrate:

  • A minimum of 18 months' experience as a legal secretary or professional services secretary.
  • Sound knowledge of Microsoft Office (including Teams).
  • Impeccable attention to detail.
  • Experience in using legal billing systems and client management programs (Aderant desirable).
  • Strong organisational and time management skills with the ability to think ahead.
  • Ability to multi-task and prioritise competing demands from multiple stakeholders.
  • Good written and verbal communication skills.

What You Can Expect:

We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities will help you expand your knowledge and reach your goals.

We value your wellbeing, both at home and work, and we place a strong emphasis on mental health. If you need support, you'll have it, and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

For more benefits on offer, such as our 26 weeks paid parental leave, holistic wellbeing fund, or home office allowance, please click here.

Join us to be part of a human, bold, and outstanding team at Australia's market leading law firm.

Applications:

We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+, and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We are a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

Please register your interest in joining our firm as a Legal Assistant via applying for this advertisement.

Team

Working Pattern

Full-time

Location

Melbourne

Contract Type

Permanent Contract

Diversity & Inclusion

At Herbert Smith Freehills, you will be part of a diverse, innovative culture where high performance, client focus, and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work, and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best while maintaining sustainable balance across your life.

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