Project Management Coordinator

6 days ago

Sydney, New South Wales, Australia MPA Full time

We are looking for a talented Project Management Coordinator to join our team at MPA. Our company is an award-winning workplace specialist, delivering innovative solutions for commercial, health, wellness, retail, hospitality, and education sectors.

About Us
MPPA has a long history of commitment to delivering exceptional results. Our team is dedicated to transforming spaces into something more, with a passion for perfecting every detail. We focus on creating environments where people can grow, connect, and expand their careers.

About The Role
  • You will support the Project Directors in managing all project-related documentation, including contract management, document control, and WHS compliance documentation.
  • Coordinate site inspections with subcontractors and clients, request quotations, and set up site inductions.

Key Responsibilities Include:

  1. Assist in the preparation of project commencement management documents, such as dilapidation reports, procurement schedules, or scope statements.
  2. Prepare, maintain, and issue head contract and subcontractor and supply documents, including supplier agreements, contract warranty and guarantee, contract annexures, and trade letting.
  3. Facilitate and process commercial payments, including deposit payments and creditor claims and retention invoices.
  4. Prepare and compile handover documentation and assist with defects.
  5. Monitor progress of program initiatives and update program documentation.
  6. Prepare project status reports for project managers and stakeholders, regularly monitoring and updating program.
  7. Schedule and attend site, project, and stakeholder meetings, minute-taking, and facilitate communication between the project manager and stakeholders throughout the project life cycle.

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