Records Management Specialist

2 months ago

Alpine, Australia Taituarā Full time
{"Job Title:

Records Management Specialist

About the Role:

The Records Management Specialist plays a crucial role in ensuring the accuracy, accessibility, and security of records throughout their lifecycle. This position involves developing and implementing records management policies, overseeing physical and digital archives, and training staff on best practices.

Key Responsibilities:
  • Records Lifecycle Management: Oversee and manage the full lifecycle of records, including creation, maintenance, and disposal, ensuring adherence to retention schedules.
  • Knowledge of Legislation: Ensure compliance with the Public Records Act and other relevant legislation while efficiently handling information requests.
  • Training Programs and Materials: Create and maintain training sessions and materials on records management best practices, EDRMS use, and relevant legislation to enhance staff awareness and adherence to records management policies.
  • Archival Management: Manage physical and digital archives in compliance with NZ standards, ensuring proper preservation and accessibility of both types of records.
  • Information Governance: Implement and enforce information governance policies and procedures to ensure the integrity and security of records through adherence to governance frameworks.
  • Electronic Document and Records Management System: Streamline digital records management by ensuring secure storage, easy retrieval, and proper indexing, while maintaining procedures and guidelines for consistency and compliance.
About You:

You'll be detail-oriented with a passion for preserving information, bringing strong knowledge management and record-keeping skills. Your technical proficiency in digitisation software, along with an ability to work collaboratively in a team environment, will be essential.

You will also have:

  • Strong communication, negotiation, and relationship-building abilities.
  • Proven experience in managing records management systems and ensuring compliance with relevant legislation.
  • An understanding of New Zealand's legal and regulatory requirements, including the Public Records Act.
  • Expertise in enforcing information governance policies and procedures.
What We Offer:
  • Great work-life balance with flexibility.
  • Career coaching and development.
  • Life insurance.
  • Wellbeing and volunteer leave.
  • Three days paid leave between Christmas and New Year.
  • Two weeks paid Partners Leave.
  • Sick leave from day one.
  • Continued KiwiSaver contributions during savings suspension.
  • Discounts with local and national businesses.
About Us:

Selwyn is New Zealand's fastest growing district. We have a fantastic quality of life, great communities, and a thriving economy. Our Council works actively with residents to provide the services and facilities that help our communities to thrive and grow.

Our head office is based in Rolleston (only 25km from Christchurch), which offers an enviable family lifestyle, outstanding local facilities and an easy drive to the ski fields, rivers and hills that make up Canterbury's stunning landscape.

We honour Te Tiriti o Waitangi and we are committed to working with our Treaty partner to deliver on our obligations under Te Tiriti o Waitangi.

If you'd like to play a part in making Selwyn the best place to live, work and play, join us today

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