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Administrative Coordinator

2 months ago

Melbourne, Victoria, Australia Australian Jewish Funders Full time
About the Role

The Australian Jewish Funders is seeking a highly organized and proactive Administrative Coordinator to support the team in ensuring the efficient operation of the organization. This role involves a mix of administrative duties, executive support, and coordination tasks.

Key Responsibilities
  • Executive Support:
    • Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and preparing meeting agendas and minutes.
    • Coordinate and manage travel arrangements, accommodations, and itineraries for the CEO and other team members as needed.
    • Handle confidential and sensitive information with discretion.
  • Administrative Coordination:
    • Oversee the daily administrative operations of the office, ensuring a smooth and efficient workflow.
    • Manage incoming and outgoing correspondence, including emails and phone calls.
    • Day-to-day management of the CRM.
    • Assist with basic financial tasks such as processing invoices, expense reports, and budget tracking.
    • Coordinate with the AJF bookkeeper to ensure timely and accurate financial reporting.
  • Team Support:
    • Provide administrative support to other team members as needed, fostering a collaborative and supportive work environment.
    • Assist in onboarding new staff and hubsters (LaunchPad Hub co-workers), ensuring they have the necessary resources and information to succeed.
Requirements
  • A diploma or degree in business administration, management, or a related field is preferred but not essential.
  • Proven experience in an executive assistant or administrative coordinator role.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Experience working with a CRM.
  • Ability to work independently and as part of a team.
  • High level of professionalism and discretion.
Why Join Our Team
  • Opportunity to be part of a network of passionate change-makers making the world a better place.
  • Attend awesome and inspirational events with influential speakers addressing a broad range of topics in social impact and philanthropy.
  • Work out of the beautiful LaunchPad Hub coworking space.
  • Work with a ridiculously driven, passionate, and supportive team.
  • Competitive salary commensurate with experience.