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Executive Assistant

2 months ago

Sydney, New South Wales, Australia BrillianTalent Full time

Job Summary

We are seeking a highly organized and efficient Executive Assistant to oversee day-to-day administrative and operational activities in our logistics company, BrillianTalent. The ideal candidate will have experience in administration management within a fast-paced environment, ensuring smooth operations, supporting staff, and contributing to the overall efficiency of the company.

Key Responsibilities

  1. Manage company-wide administration, including preparing periodic reports for senior management and communicating with headquarters.
  2. Provide administrative support to senior management as needed, ensuring seamless day-to-day operations.
  3. Oversee office operations, including procurement, equipment maintenance, and general office upkeep.
  4. Handle HR functions such as onboarding, employee records, and leave management, in collaboration with the HR service provider.
  5. Support the preparation of procurement solutions for various departments.
  6. Coordinate communication between departments (warehouse, logistics, finance, etc.) to ensure smooth business operations.
  7. Monitor and manage office budgets, expenses, and vendor contracts.
  8. Oversee scheduling, travel arrangements, and event planning for management and staff.
  9. Maintain health and safety policies, ensuring compliance with relevant industry regulations and laws.
  10. Liaise with suppliers, vendors, and external service providers, including law firms and accounting firms.

Requirements

  1. Proven experience as an Executive Assistant or in a similar role, preferably in logistics or supply chain management.
  2. Knowledge of logistics processes, HR management, or experience with company preparation in Australia is a plus.

Education & Experience

  1. Bachelor's degree in Business Administration, Office Management, or a related field (preferred).