Senior Executive Support Specialist
1 week ago
Support the Optus Executive Leadership Team
Optus, a dynamic business driven by innovation and customer focus, is seeking an exceptional Senior Executive Support Specialist to join its team.
About Us
We are a forward-thinking company that crafts its own path through technology, investment, and growth. Our culture thrives on positivity, energy, and collaboration.
About the Role
This key position requires the ability to work autonomously, think ahead, and anticipate needs. You will be responsible for scheduling appointments, managing emails, and arranging travel arrangements for members of the Optus Executive Leadership team.
Your Day-to-Day Responsibilities
- Schedule internal and external meetings, prioritizing tasks effectively to manage time efficiently.
- Prepare high-quality documentation for meetings, workshops, and events, ensuring accurate and timely delivery.
- Coordinate domestic and international travel, submitting requests and ensuring itineraries are in order.
- Effectively manage the availability of Exco members, aligning with provided guidelines.
- Maintain confidentiality in managing emails and owning actions awaiting responses.
- Liaise with EAs internally and externally to resolve scheduling conflicts or constraints.
Your Skills to Succeed
- Proven experience supporting executive-level leaders as an EA in a sophisticated organization.
- Exceptional interpersonal skills, including verbal and written communication, representing the Exco member and Optus positively at all times.
- A proactive team player, taking the lead to offer support to your leader in changing environments.
- Able to thrive in a fast-paced environment, multitasking, pivoting, and meeting tight deadlines.
Benefits and Opportunities
At Optus, we value diversity and individual differences, offering an inclusive work environment. Benefits include:
- Inclusive paid parental leave up to 14 weeks for the primary caregiver.
- Access to resources, webinars, and support via the 'Parents at Work portal.'
- Opportunities for personal growth through extensive online learning and facilitator-led programs.
- Vibrant campus life, featuring restaurants, cafes, gyms, and other amenities.
- Free Optus bus services from Macquarie University Metro Station.
- Blended Ways of Working (BWOW), balancing office and remote working.
To learn more about our culture, explore #OptusLife on LinkedIn.
Our Commitment to Diversity and Inclusion
We strive to ensure equal employment opportunities for all job seekers, valuing diverse backgrounds and experiences.
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