Business Operations Coordinator

4 weeks ago

Sydney, New South Wales, Australia ASIC Full time

Job Summary

The Business Coordinator will provide administrative support to the CTO and their management team, including coordinating secretariat activities, drafting briefings, and managing business improvement activities.

Key Responsibilities

  • Coordinate and manage secretariat activities, including drafting briefings and taking minutes.
  • Provide support to the CTO and their management team with business plan coordination, reporting, and compliance monitoring.
  • Coordinate and manage business improvement activities, including identifying and implementing improvements to own work practices.
  • Maintain IT owned policies and procedures in consultation with the CTO and IT management team.
  • Coordinate and liaise with stakeholders to ensure action items and milestones are met.
  • Coordinate and support management meetings and other activities, preparing agendas and providing administrative and logistical support as required.
  • Coordinate internal communications and engagement for the Information Technology team.
  • Provide expertise in creating and preparing Information Technology presentations and reports for the CTO and Technology team.
  • Assist in the review and creation of Government Papers and drafting communication.
  • Coordinate communications across the IT team.
  • Use research, insights, and data to inform your work.

About You

  • Relevant vocational or tertiary qualifications.
  • Experience as a Business administrator in a corporate or government environment.
  • Prior experience or involvement in project coordination, including planning and reporting.
  • Prior experience or involvement as an Executive Assistant.
  • Prior experience or skills in the Information Technology sector.
  • Prior experience or skills in Marketing or Communications.
  • Advanced Microsoft Office skills, including Excel, Word, and PowerPoint.
  • Experience in Adobe software services.
  • Collaborative and action-focused.
  • Well-developed organisational, coordination, and time management skills.
  • Ability to communicate effectively to all audiences in both written and verbal formats to achieve intended purposes.
  • Ability to build and maintain relationships with colleagues and stakeholders.
  • Experience collaborating and working effectively with other senior executives and teams to meet objectives.
  • Knowledge of SharePoint and ability to write and maintain content on the site.
  • Demonstrated self-starter, and ability to work autonomously and be accountable for area of responsibility.
  • Understanding of procurement procedures and processing invoices.
  • Understanding of ASIC's role within the Government and regulatory context.

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