Program Management Assistant

6 days ago

Melbourne, Victoria, Australia beBeeCoordinator Full time $80,000 - $100,000
Job Title:

 Project Coordinator Position Overview

 We are seeking a highly organized and proactive individual to join our team as a Project Coordinator. As a key member of our consulting business, you will work closely with General Managers and Program Managers to keep multiple projects running smoothly.

 The successful candidate will be responsible for managing project schedules and resource bookings, preparing reports, drafting proposals, and assisting with invoicing. You will be the go-to person for ensuring the right information is in the right place at the right time.

Key Responsibilities:
  • Support General Managers with project coordination, resourcing, and operational items
  • Support Program Managers with planning, tracking, and reporting on project progress
  • Coordinate smaller engagements independently, ensuring deliverables are met on time and within scope
  • Maintain project schedules, update timelines, and track dependencies
  • Coordinate resources across multiple projects
  • Prepare regular project status reports for stakeholders
  • Assist in drafting proposals, quotes, and Statements of Work
  • Support project budgeting, invoicing, and financial tracking
  • Maintain accurate project documentation and version control
  • Ensure compliance with internal processes and project governance requirements
Requirements:
  • Minimum 2 years' experience in IT and/or ERP software project coordination
  • Experience supporting senior project/program managers or independently managing small projects
  • Solid understanding of project schedules, resourcing, and reporting
  • Strong administrative skills and attention to detail
  • Experience with proposals, quotes, or Statements of Work (desirable)
  • Invoicing and end of month experience (highly desirable)
  • An interest in financials, data, and reporting
  • Excellent communication skills - able to liaise confidently with stakeholders at all levels
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and ideally project management tools (e.g. MS Project, Smartsheet, Jira, NetSuite, OpenAir or similar)
  • Strong organisational and time management skills - able to juggle multiple priorities
  • Problem-solving mindset and willingness to 'lean in' to get things done
What We Offer:

 This role offers a dynamic and collaborative work environment, with opportunities for professional growth and development.

 You will have the chance to work with a talented team, contributing to exciting projects and making a real impact.

 In return for your hard work and dedication, we offer a competitive salary and benefits package.

 If you are a motivated and organized individual looking for a new challenge, please submit your application today

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