Business Operations Assistant

5 days ago


Wollongong City Council, Australia Ventia Pty Limited Full time

Job Summary

Ventia Wollongong is seeking a highly skilled Administration Support Officer to join our NSW Industrial business group. The successful candidate will be responsible for providing administrative support, maintaining accurate records, and ensuring seamless operations.

About the Role

  • Work Order Management: Update work order check sheets, maintain works defects register, and ensure timely completion of tasks.
  • SAP Expertise: Generate notifications, raise requisitions for procurement, and scan completed work orders into the client's SAP system.
  • Scheduling: Prepare and print monthly work schedules and work orders, ensuring efficient resource allocation.
  • Contractor Invoicing: Manage invoicing and provide general administrative support, maintaining accurate financial records.
  • Documentation: Assist with sub-contractor documentation management, filing, and archiving, ensuring compliance with company policies.
  • Client Support: Help clients with access and training requirements in Complyflow and Pegasus, delivering exceptional customer service.
  • General Duties:
    • Participate in the Performance and Development Review process.
    • Uphold Ventia's values of Integrity, Ingenuity, Collaboration, and Challenge.
    • Contribute to a diverse, inclusive, and fair work environment.
    • Ensure compliance with company policies, procedures, and safety standards.
    • Drive for zero harm and promote a positive HSE culture.

Why Choose Ventia?

  • Be part of a team that values innovation and collaboration.
  • Enjoy a supportive work environment that encourages growth and development.
  • Make a positive impact in the community and contribute to a safer workplace.


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