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Commercial Property Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Commercial Property Coordinator to join our Retail team at Melbourne Airport. As a key member of our team, you will be responsible for assisting with the preparation of tenancy-related documentation, engaging with internal and external stakeholders, and overseeing the tracking of leases for Retail tenancies.
Key Responsibilities- Ensure accurate and timely processing of billing and financial transactions, in accordance with agreement terms and charges.
- Process leases to ensure all information is accurate and logged onto a database, with proper filing and documentation.
- Assist in the preparation of tenancy-related documentation, including leases, concession agreements, and licenses.
- Engage with internal and external stakeholders to provide information and resolve queries, ensuring timely execution of documents.
- Monitor agreement terms and expiries, identifying opportunities for renewal, holdover, or termination.
- Track the status of retail leasing matters and update internal stakeholders accordingly.
- Monitor tenancy-related leases, concession agreements, and licenses, ensuring compliance and accuracy.
- Assist in accurate data entry and preparation of monthly billing data and revenue accruals.
- Identify and liaise with Retail Operations regarding site inspections to meet safety standards.
- Liaise with tenants regarding rental statement issues and errors.
- Assist Finance and Retail teams in following up with retailers for sales as required.
- Exposure to leasing or an understanding of property and legal documentation.
- Experience working in a contract management or similar data management role.
- Highly developed stakeholder management skills.
- Excellent data entry skills, with a high level of accuracy.
- Well-developed written and verbal communication skills.
- Experience and skill in prioritizing and managing multiple projects/tasks.
- Experience using MS Office, with intermediate to advanced Excel skills.
- Persuasive customer service skills.
Melbourne Airport is a premier transport hub and Victoria's gateway to the world. We are committed to creating connections that matter and enhancing the traveller experience across every aspect of our organisation. As a dynamic and fast-paced place to work, we offer rewarding career opportunities and a supportive environment that encourages our people to Be You, Think Big, Own it, and Work Together.
Benefits- Free access to Higher State, our state-of-the-art Fitness Club & Wellness Hub.
- Airport car parking for business and personal use.
- Hybrid flexible working arrangements.
- Airport Holiday and Wellness Day.
- Discounted onsite childcare at Creative Garden Early Learning.
- Mental health and well-being initiatives, including Employee Assistance Program (EAP).
- Long-term career and professional development opportunities.
- Active social culture and participation in social impact days and activities.
- Access to an employee benefits scheme, including corporate rates and airport retailer discounts.
