Facilities Coordinator Role

2 weeks ago

Parramatta Park, Queensland, Australia beBee Careers Full time
Administrative Assistant - Facilities Coordinator

The role of the Administrative Assistant - Facilities Coordinator is a vital position within our organization. This individual will be responsible for providing administrative support to ensure the smooth operation of our facilities.

This includes managing office supplies, maintaining inventory, and coordinating with vendors. The successful candidate will also be responsible for organizing events, preparing meeting materials, and providing exceptional customer service to clients and colleagues alike.

  • Meet and greet clients and employees
  • Concierge duties to guide visitors and employees
  • Order catering and set up corporate meetings
  • Source vendors for goods and services, negotiating and evaluating prices and contract terms
  • Assist the Marketing teams with events
  • Assist People & Culture team with the on-boarding of new starters & leavers
  • Stay up to date on industry trends and new products
  • Responsible for general office maintenance
  • Management and general upkeep of meeting rooms and common areas
  • General administrative duties such as scanning, photocopying, archiving files, general filing, business card orders and adhoc duties as required
  • Process and submit all relevant invoices, ensuring they have been coded correctly and are approved in the required timeframe
  • Manage incoming and outgoing mail and couriers for office
  • Acting as the first aid officer and emergency warden for the office
Required Skills and Qualifications:
  • Prior experience in a similar role
  • Enthusiastic with a positive, 'can-do' attitude
  • Warm, engaging, and welcoming attitude
  • Professional, approachable, and reliable
  • Ability to build and maintain strong stakeholder relationships at all levels, across both offices
  • A self-starter who can work independently and autonomously
  • Strong verbal and written communication skills
  • Proficient in Microsoft Suite, particularly Outlook, Teams, Word, and Excel
Benefits:
  • Working for a growing and market leading professional services firm
  • Opportunities to work on diverse client engagements across various industry sectors and services
  • An open and collaborative culture that provides access to Partners and professional mentors
  • A range of health and wellbeing, social, financial, and professional development benefits

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