Administrative Support Professional
4 weeks ago
Job Summary:
We are seeking a highly skilled and organized Junior Team Assistant to join our Corporate Advisory division in Melbourne. The successful candidate will provide extensive administrative support to a team of Analyst level bankers, ensuring seamless execution of tasks and projects.
Key Responsibilities:
- Process expense reports for bankers within strict deadlines using Concur.
- Coordinate and schedule meetings and conference calls across multiple time zones.
- Answer phone calls and emails, relaying information in a timely and accurate manner.
- Coordinate room bookings for internal/external meetings and VCs across multiple locations.
- Coordinate travel arrangements for the team, including domestic and international flight and accommodation bookings.
- Take on ad hoc tasks while maintaining workflow.
- Support teams in day-to-day issues, needs, and queries.
- Provide coverage for EA colleagues during breaks and holidays.
Requirements:
- 1-3 years' Admin, Office Support, Team Assistant, or PA experience.
- Excellent Microsoft Outlook, Word, Excel skills, including fast and accurate keyboard skills.
- Ability to manage competing time-sensitive priorities and tasks.
- Demonstrates dependability and high attention to detail along with the ability to multi-task.
- Displays a consistent, professional degree of communication skills in person, on phone, via Zoom, and by email at various levels.
- Comfortable working with people at all organizational levels, internally and externally.
- Must be a team player that works well under pressure within a changing environment.
- Flexible and adaptable to work and support across multiple teams.
- Be resourceful and able to use own initiative in solving issues.
- The ability to maintain confidentiality, discretion, and professionalism at all times.
- Friendly, polite, and approachable with a can-do attitude with a willingness to help other members of the EA team.
Working Hours:
Monday to Friday, 9:00am to 5:30pm (1 hour lunch break). Flexibility outside these hours is essential.
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