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Executive Engagement Coordinator

2 months ago

Melbourne, Victoria, Australia Spencer Stuart Full time
Position Overview

The Executive Engagement Administrator plays a pivotal role in the search execution team, collaborating closely with consultants and research staff to ensure timely and successful assignment completion. As a key contact with clients and candidates, this individual schedules interviews, coordinates travel arrangements, and ensures due diligence is conducted on candidates. The Executive Engagement Administrator is responsible for producing multiple documents throughout the search process.

Key Responsibilities

This role requires strong project coordination and management skills, with the ability to coordinate complex logistics and projects with multiple stakeholders. The ideal candidate will have a minimum of 5-7 years of experience as an Executive Engagement Administrator, with a strong background in a professional services environment. Excellent written and verbal communication skills are essential, as is expertise in Office Applications (Word, Excel, PowerPoint, and Outlook). Experience working with a database is considered a significant asset.

Critical Capabilities

The successful candidate will demonstrate strong client orientation, with an inherent desire to deliver beyond the call of duty. They will possess very strong organization and prioritization abilities, discretion and sensitivity in dealing with confidential communications and documentation, and endurance to handle multiple conflicting priorities at once. Solid judgment and the ability to make sound decisions autonomously are also essential.

Personal Characteristics
  • Strong client orientation; inherent desire to deliver beyond the call of duty.
  • Very strong organization and prioritization abilities.
  • Discretion and sensitivity in dealing with confidential communications and documentation.
  • Endurance and the ability to handle multiple conflicting priorities at once.
  • Solid judgment; the ability to make sound decisions and work autonomously in the absence of constant supervision.
  • Proactive; takes steps to prevent problems before they occur.
Quality

The ideal candidate will demonstrate ethical, sound professional practices and personal accountability, acting in a manner consistent with the Firm's values. They will hold others accountable to standards of performance, display a curiosity and desire for knowledge, and stay current with colleagues, the Firm, and its systems. Regularly investing time in encouraging the team to innovate, continuously improve processes, and share knowledge is essential.

Key Relationships

The Executive Engagement Administrator will work closely with the Administrative Manager, consultants, and research staff to ensure the success of each assignment. They will also interact with clients and candidates, scheduling interviews and coordinating travel arrangements.

Ideal Experience
  • Minimum of 5-7 years of experience as an Executive Engagement Administrator.
  • Experience in a professional services environment is preferable.
  • Strong project coordination/management skills.
  • Experience coordinating complex logistics and projects with multiple stakeholders.
  • Excellent written and verbal communication skills.
  • Expert User of Office Applications (Word, Excel, PowerPoint and Outlook).
  • Experience working with a database is considered a significant asset.
  • An undergraduate degree is desirable.
Language

English