Operations Coordinator

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $85,000 - $100,000

We are looking for a skilled Operations Coordinator to join our team. As an Operations Coordinator, you will play a key role in supporting the Distribution Centre General Manager and ensuring the smooth operation of our office.

Job Responsibilities:
  • Calendar Management: Manage the Distribution Centre General Manager's calendar and appointments, taking into account their preferences and working style.
  • Travel Arrangements: Coordinate and manage travel arrangements and itineraries for the General Manager and visitors to Ravenhall DC.
  • Meeting Coordination: Coordinate meeting bookings and attend meetings with the General Manager, keeping track of agenda items, actions, and notes.
  • DC Leadership Support: Assist the DC Leadership team in creating and implementing plans that align with DC and company goals.
  • Office Services: Oversee all office services requests, including parking, security access, booking resources, supply inquiries, and office feedback.
  • Purchasing and Supplies: Oversee the purchasing, allocation, and tracking of all office, warehouse, kitchen, and toiletry supplies.
  • Workforce Administration: Support the DC Workforce Administration team in ensuring accurate and timely timekeeping, reporting, and billing for lululemon and agency workers.
  • Budget Management: Monitor and track the DC budget, including people-related expenses.
  • Vendor Management: Manage contract and performance of DC office vendors, including vendor onboarding and offboarding.
  • Internal Communications: Manage internal communications related to maintaining public building information and signage, as well as employee updates and engagement.
  • Employee Engagement: Partner in the planning and execution of employee engagement events for the DCs.
  • New Hire Onboarding: Assist with coordinating and informing Managers, People & Culture, and Talent Acquisition on the status of new hires and the onboarding process for salaried employees.
  • Visitor Experience: Ensure a welcoming experience for both external and internal visitors of the DC.
Requirements:
  • Education: Bachelor's or Associate degree in Business Administration or related field, or equivalent on-the-job experience.
  • Experience: 3-5 years of experience in clerical or administrative support duties, including 2+ years of direct supervisory experience.
  • Skillset: Ability to communicate effectively with the team and business partners, build strong business partnerships across all layers of the organization, and provide extraordinary customer service.
Key Attributes:
  • Self-Starter: A self-starter who is proactive and solution-oriented.
  • Team Player: An excellent team player who can work independently and collaboratively with others.
  • Confidentiality: Demonstrated ability to maintain confidentiality and make sound judgments.

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