Administrative Support Officer
5 days ago
This role provides operational support to Principal Investigators and research teams. It involves coordinating and drafting submissions, supporting grant applications and submissions, coordination of outreach events, onboarding new staff and preparing compliance reporting.
- Manage day-to-day administrative activities for the research team and provide operational support for the efficient running of projects via managing supplies and logging maintenance requests.
- Manage group communication tools, coordinate team meetings and supports the implementation of projects and actions arising from those meetings.
- Coordinate and provide advice to Principal Investigators and research teams to support ethics submissions and reporting, including supporting the PI with development of essential research documents.
- Support Principal Investigators with funding applications and existing research projects via; notification of intent submission, navigating application platforms, monitoring project milestones and updating public research profile.
- Coordinate and implement outreach activities and events including sourcing venues, management of registrations, budget control and maintaining appropriate records.
- Liaise with relevant stakeholders to facilitate appointments as required.
- Represent Principal Investigators in strategic meetings.
- Provides financial, purchasing and administrative services and support to staff as required, as well as preparing financial reports.
- Gathers, reviews data and information to prepare reports or recommendations to meet internal and external requirements and inform decision making.
You will need to be highly organised, proactive, able to work effectively independently and within a team, with excellent interpersonal, verbal and written communication skills. You should also have experience extending to developing and supporting research projects, including familiarity with research protocols, experimental design, ethics submissions and grant applications. Strong numeracy skills are essential for managing budgets, reconciling income and expenditure, and overseeing invoice payments and purchases.
Tertiary qualifications in a related field are preferred. Excellent verbal, written and interpersonal communication abilities, with a proven capacity to build and manage stakeholder relationships are also desired. Ability to work independently and collaboratively, showing initiative in handling operational and administrative matters is also required.
Strong problem-solving skills with the ability to prioritise tasks effectively are necessary. Experience supporting research projects, including protocols, ethics and grants, as well as good numeracy skills for budget tracking and reconciliation are also necessary.
Understanding of WHS and safe laboratory practices relevant to the work environment are also necessary.
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