Business Operations Specialist

1 week ago

Adelaide, South Australia Hall & Wilcox Full time
Company Overview

Hall & Wilcox is a leading Australian law firm with over 1150 professionals, delivering exceptional legal services to corporate, public sector, and private clients. Our purpose is to empower our clients, people, and communities to thrive.

Salary

We offer an attractive salary package for this role, estimated at $65,000 - $75,000 per annum, depending on experience and location.

Job Description

This exciting opportunity involves providing high-quality customer service and support to partners and employees within the firm. You will be responsible for:

  • collecting, opening, sorting, scanning, and distributing incoming mail;
  • coordinating and processing all outgoing mail, including booking local or interstate couriers;
  • photocopying, scanning files, and electronic media, uploading or downloading files to iManage;
  • attending court for document filing and photocopying subpoena documents;
  • hand-delivering documents to locations within walking distance in CBD;
  • binding of documents and preparing briefs;
  • monitoring visitor travel forms and managing access passes;
  • setting up meeting rooms and organizing catering for client and staff meetings;
  • ordering and setting up catering for meetings and events and daily breakfasts;
  • ordering catering supplies, staff amenities, and office stationery supplies;
  • processing files for off-site archiving and storage (we currently do not have this service);
  • housekeeping duties such as stacking and emptying dishwashers;
  • scanning & encrypting incoming and outgoing USBs;
  • banking or petty cash management for the Firm;
  • covering reception;
  • providing backup cover to national switchboard as required; and
  • other ad hoc duties when required.
Required Skills and Qualifications

To succeed in this role, you will need:

  • experience in an office or professional services environment;
  • excellent presentation, communication, and interpersonal skills;
  • reliable with a 'can-do' attitude and proactive approach;
  • strong attention to detail;
  • ability to work autonomously;
  • team player with a flexible approach;
  • strong IT skills and good knowledge of Microsoft Office;
  • ability to work under pressure during peak times;
  • proactive approach with the ability to prioritize; and
  • client-focused with strong organizational skills.
Benefits

We offer a range of benefits, including:

  • reward and recognition, including competitive remuneration and career progression;
  • learning and career development programs for all roles and levels;
  • flexible leave options and up to 26 weeks paid parental leave;
  • free daily breakfast, office drinks, and social events;
  • genuine commitment to health and wellbeing, pro bono and community, and diversity and inclusion across our firm.
Others

About us, hear from our people about what it's like to work at HW.

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