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Senior Legal Administrative Assistant

7 days ago

Townsville, Queensland, Australia Achieve Group Australia Full time

We are looking for a highly experienced Senior Legal Administrative Assistant to join our team in Townsville. As a key member of our Property, Succession, and Estate Planning department, you will provide comprehensive administrative support to up to five lawyers.

About the Role:
  • This is an exciting opportunity to work in a fast-paced environment, supporting the Property, Succession, and Estate Planning departments.
  • You will be responsible for providing administrative assistance, including digital dictation, document preparation, and reception coverage.
  • With a strong focus on exceptional customer service, you will be the first point of contact for clients and visitors.
Key Responsibilities:
  • Digital Dictation & Document Preparation
    • Transcribe digital dictation for correspondence, legal documents, and other materials.
    • Prepare and format legal documents, including contracts, wills, trusts, and probate applications.
    • Maintain accurate and organised electronic and physical files.
  • Administrative Support
    • Manage lawyers' diaries, schedule appointments, and coordinate meetings.
    • Handle incoming and outgoing correspondence, including emails, faxes, and mail.
    • Answer and direct phone calls, taking accurate messages.
    • Prepare and process legal forms and documents.
    • Assist with billing and invoicing.
    • General office administration duties.
  • Reception Coverage
    • Provide professional and courteous reception coverage during lunch breaks.
    • Greet clients and visitors, ensuring a positive first impression.
    • Handle incoming calls and enquiries efficiently.
    • Distribute mail and deliveries.
    Requirements:
    • A minimum of 3 to 5 years of experience as a Legal Secretary, preferably in Property, Succession, and Estate Planning.
    • Exceptional digital dictation and typing skills (minimum 90WPM words per minute).
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
    • Strong knowledge of legal terminology and procedures.
    • Excellent organisational and time management skills.
    • Ability to prioritise tasks and meet deadlines in a fast-paced environment.
    • Excellent communication and interpersonal skills.
    • High level of accuracy and attention to detail.
    • Ability to work independently and as part of a team.
    • Professional and presentable demeanor.
    • Experience with legal practice management software.
    • Experience with land titles office online systems.