Administrative Support Professional

2 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $89,846 - $97,345
Job Description

The Mayor and Councillors Support Officer plays a vital role in providing administrative support to the Mayor and Councillors, as well as the Office of the Chief Executive. This involves managing various tasks, including preparing correspondence, reports, agendas, speech notes, presentations, and other documents.

This position requires excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment. The ideal candidate will be able to maintain confidentiality and handle sensitive information with discretion.

Key Responsibilities
  • Provide high-level administrative support to the Mayor and Councillors, and the Office of the Chief Executive.
  • Prepare draft correspondence, reports, agendas, speech notes, presentations, and other documents as required.
  • Manage customer requests via the CRM system, liaising with internal and external stakeholders to monitor and report on a regular basis.
  • Assist the Governance team with administrative functions associated with the Councillors, and provide other administrative support as required.
  • Coordinate day-to-day activities of the Mayor and Councillors.
Required Skills and Qualifications

A strong aptitude for working with new technology is essential for this role. Proficiency in Microsoft Office, EDRMS, Customer Request Management systems, finance software, and content enablement, electronic dissemination, and annotation software is also required.

Excellent communication and interpersonal skills are necessary to build strong relationships with internal and external stakeholders. A high level of proficiency in computer software systems, including Microsoft Office, is also required.

Benefits

As a member of our team, you can expect a range of benefits, including:

  • Work cross-functionally in a friendly, supportive, and professional multidisciplinary team.
  • Work in a meaningful role within a Values-driven organisation.
  • Take an Accrued Day Off every month.
About You

We are looking for a highly organized and detail-oriented individual who is passionate about providing exceptional service. If you have a strong understanding of the role of the Chief Executive and Council, and are able to work effectively in a political environment, we encourage you to apply.

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