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Administrative Support Specialist

2 months ago

Edinburgh, Australia Ventia Full time

Ventia is in search of a motivated and skilled Administrative Support Specialist to become a vital part of our Defence Admin Support Team in a Permanent Full-Time role.

Eligibility Requirement: Candidates must be eligible to obtain a Defence Security Clearance, thus requiring Australian Citizenship.

What We Provide:

  • A permanent, salaried position with a full-time commitment (38 hours per week) at RAAF Edinburgh.
  • An opportunity to thrive in a dynamic, supportive, and inclusive team environment.
  • Continuous mentoring, peer support, and diverse learning opportunities aimed at accelerating your professional growth, along with regular training sessions.
  • A genuine focus on maintaining a work/life balance, emphasizing mental wellbeing.
  • Possibility of flexible working hours, with most Fridays concluding at noon.
  • Be part of one of the largest essential service providers in Australia and New Zealand, making a meaningful impact.

Your Responsibilities:

  • Perform a variety of office-based administrative duties and provide non-technical support to tradespersons and local Defence clientele in our advanced maintenance facilities.
  • Oversee the daily operations of customer-facing reception areas.
  • Compile and manage inventory records, preparing requisitions for the procurement of materials and supplies, and assist in the ordering and expediting of repair parts for various ADF fleets.
  • Utilize Commonwealth-managed systems for specific tasks, such as cargo visibility, to manage, track, and expedite repair parts.
  • Assist in planning and scheduling maintenance activities.
  • Support the administration and management of Commonwealth Supply Customer Accounts (SCAs).
  • Facilitate tradespersons by performing work order management and data entry tasks within Commonwealth Mandated Information Systems.
  • Assist management in preparing written work schedules based on established guidelines and ADF priorities.

About You:

  • Demonstrated administrative experience in a similar capacity within a workshop setting (Desirable).
  • Proficient in Microsoft Office 365 applications, including Word, Excel, and Outlook (Essential).
  • Strong planning, organizational, and communication skills (Essential).
  • Proven ability to maintain accurate records, reports, schedules, and information management systems (Essential).
  • A proactive, 'can-do' attitude while working within a large team environment (Essential).
  • Possession of a current Australian State or territory class C Driver's Licence.

About Ventia:

Ventia is a prominent infrastructure services company operating across Australia and New Zealand. We cater to clients who own and manage assets critical to local communities. Our commitment lies in working smartly, safely, and sustainably, leveraging the latest technologies and the brightest talents. With a rich and diverse heritage, we have a proven track record of delivering essential services to the communities we serve.

Diversity Commitment:

Ventia values the diverse experiences, talents, and cultures our employees bring to the organization, while honoring and respecting the communities we serve. We are dedicated to fostering a safe and positive environment that offers equal opportunities for individuals from all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQI+, women, veterans and their families, and individuals with disabilities.

Position Reference Number: 159644