Paralegal and Administrative Coordinator

4 days ago


Townsville, Queensland, Australia Achieve Group Australia Full time

We are seeking a skilled Paralegal and Administrative Coordinator to join our team in Townsville. This exciting role will primarily support the Property, Succession, and Estate Planning departments, providing comprehensive administrative assistance to up to five lawyers.

Responsibilities:
  • Document Preparation
    • Prepare and format legal documents, including contracts, wills, trusts, and probate applications.
    • Maintain accurate and organised electronic and physical files.
  • Administrative Support
    • Manage lawyers' diaries, schedule appointments, and coordinate meetings.
    • Handle incoming and outgoing correspondence, including emails, faxes, and mail.
    • Answer and direct phone calls, taking accurate messages.
    • Prepare and process legal forms and documents.
    • Assist with billing and invoicing.
    • General office administration duties.
  • Reception Coverage
    • Provide professional and courteous reception coverage during lunch breaks.
    • Greet clients and visitors, ensuring a positive first impression.
    • Handle incoming calls and enquiries efficiently.
    • Distribute mail and deliveries.
    Requirements:
    • A minimum of 3 to 5 years of experience as a Legal Secretary, preferably in Property, Succession, and Estate Planning.
    • Exceptional digital dictation and typing skills (minimum 90WPM words per minute).
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
    • Strong knowledge of legal terminology and procedures.
    • Excellent organisational and time management skills.
    • Ability to prioritise tasks and meet deadlines in a fast-paced environment.
    • Excellent communication and interpersonal skills.
    • High level of accuracy and attention to detail.
    • Ability to work independently and as part of a team.
    • Professional and presentable demeanor.
    • Experience with legal practice management software.
    • Experience with land titles office online systems.


  • Townsville, Queensland, Australia TP Human Capital Full time

    We are seeking a highly experienced Senior Administrative Assistant to join our team at TP Human Capital.In this role, you will provide senior-level administrative support to our lawyers and paralegals, including managing correspondence, preparing documents, and maintaining files.You will also coordinate meetings, diary management, and provide general...


  • Townsville, Queensland, Australia Optimum Consulting Full time

    Job DescriptionOptimum Consulting is seeking an experienced Paralegal to join our Personal Injury Law team. The successful candidate will have a strong background in legal administration and be proficient in Microsoft Office software.Your duties will include:Assisting with the preparation of court documents.Liaising with clients and Counsel.Organizing...


  • Townsville, Queensland, Australia TP Human Capital Full time

    TP Human Capital is seeking a skilled Property Law Support Specialist to join our team.In this role, you will provide administrative support to our lawyers and paralegals, including managing correspondence, preparing documents, and maintaining files.You will also coordinate meetings, diary management, and provide general administrative support to ensure the...


  • Townsville, Queensland, Australia selectability - mental wellbeing and suicide prevention Full time

    About the RoleWe are seeking an experienced Administrative Support Coordinator to join our Corporate Finance team in Townsville. As a key member of our team, you will be responsible for providing essential administrative assistance across all operational areas.Your responsibilities will include:Providing comprehensive system support to ensure smooth daily...


  • Townsville, Queensland, Australia James Cook University Full time

    Job Description:We are seeking an experienced Administrative Assistant to join our team at the Margaret Roderick Centre for Mental Health Research. As an Administrative Assistant, you will be responsible for providing high-quality administration support to our researchers and staff. This includes delivering sound administration outcomes, providing...

  • Law Firm Support Staff

    12 hours ago


    Townsville, Queensland, Australia Optimum Consulting Full time

    About the PositionWe are currently seeking a qualified Paralegal to join our team at Optimum Consulting. As a key member of our Personal Injury Law department, you will be responsible for supporting our lawyers with administrative tasks.You will have a strong understanding of legal procedures and be able to work effectively in a fast-paced environment. Your...


  • Townsville, Queensland, Australia Townsville City Council Full time

    About UsTownsville City Council is the largest local government authority in Northern Australia, committed to creating value by growing Townsville through driving economic diversity and generating an enriching lifestyle.We are proud to provide and maintain close to $9 billion worth of community assets, including water and wastewater networks, bridges,...


  • Townsville, Queensland, Australia Optimum Consulting Full time

    About the RoleOptimum Consulting is seeking a highly skilled and experienced Paralegal to join our team. As a key member of our Personal Injury Law department, you will be responsible for assisting with the day-to-day operation of legal matters.The ideal candidate will have excellent communication skills, both written and verbal, and be able to work...


  • Townsville, Queensland, Australia Maryvale Private Hospital Full time

    Healthcare Administration PositionWe are seeking a skilled Administrative Assistants to join our Inpatient Administration Team at Maryvale Private Hospital.The successful candidate will be responsible for providing administrative support, including coordinating patient admissions and discharges, maintaining accurate records, and handling inquiries.About the...


  • Townsville, Queensland, Australia Maryvale Private Hospital Full time

    At Maryvale Private Hospital, we are seeking a highly skilled and experienced Senior Administration Officer to join our Inpatient Administration Team.This part-time role will see you provide administrative support to the team, coordinating patient admissions and discharges, maintaining accurate records, and handling inquiries with excellent customer...


  • Townsville, Queensland, Australia Maryvale Private Hospital Full time

    Senior Administration Officer - Inpatient Administration TeamLocation: South Brisbane, Brisbane QLDJob Type: Part-timeSalary: $38.81 (MCA3) per hour plus 11.5% superannuationJoin Queensland's largest not-for-profit healthcare organisation and increase take-home pay with tax-free NFP Salary Packaging up to $15,900.Responsibilities:Provide administrative...


  • Townsville, Queensland, Australia Maryvale Private Hospital Full time

    Inpatient Administration Team AssistantWe are seeking a skilled Administrative Assistants to assist our Inpatient Administration Team.The successful candidate will be responsible for providing administrative support, including coordinating patient admissions and discharges, maintaining accurate records, and handling inquiries.About the Role:Assist in the...


  • Townsville, Queensland, Australia Maryvale Private Hospital Full time

    Administrative Support RoleWe are looking for a skilled Administrative Assistants to join our Inpatient Administration Team.The successful candidate will be responsible for providing administrative support, including coordinating patient admissions and discharges, maintaining accurate records, and handling inquiries.About the Role:Assist in the coordination...


  • Townsville, Queensland, Australia Maryvale Private Hospital Full time

    Senior Administration Officer OpportunityMaryvale Private Hospital is looking for a skilled Senior Administration Officer to join our Inpatient Administration Team on a part-time basis.Your key responsibilities will include providing administrative support, coordinating patient admissions and discharges, and maintaining accurate records.We require someone...


  • Townsville, Queensland, Australia Maryvale Private Hospital Full time

    Senior Administration Officer - Inpatient Administration TeamWe are seeking a highly skilled Administrative Assistants to provide support to our Inpatient Administration Team.The ideal candidate will possess excellent organizational and communication skills, with the ability to work effectively in a team environment.Responsibilities:Provide administrative...


  • Townsville, Queensland, Australia Maryvale Private Hospital Full time

    Hospital Administrative Assistant Position AvailableWe are currently seeking a qualified Hospital Administrative Assistant to join our Inpatient Administration Team at Maryvale Private Hospital.This part-time role will see you providing administrative support, including coordinating patient admissions and discharges, maintaining accurate records, and...


  • Townsville, Queensland, Australia Townsville City Council Full time

    Key ResponsibilitiesManage and coordinate the work of Administration Officers within the Admin Planning TeamDevelop and implement effective administrative systems and processesProvide expert advice on operational, policy and governance mattersContribute to the development and implementation of new ideas and initiativesRequirementsMinimum five years of...

  • Operations Coordinator

    19 hours ago


    Townsville, Queensland, Australia selectability - mental wellbeing and suicide prevention Full time

    About the roleAre you passionate about ensuring smooth operations within an organisation? selectability are seeking a full-time Operational Coordinator to work within the Corporate Finance team in Townsville. The Operations Coordinator supports the entire selectability footprint, providing essential administrative assistance across all operational areas.Your...


  • Townsville, Queensland, Australia TP Human Capital Full time

    Join our team as a Solicitors' Assistant and provide high-quality administrative support to the legal team at TP Human Capital in Townsville.This is a mid-senior level position that requires a high level of administrative expertise. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to...


  • Townsville, Queensland, Australia CBC Staff Selection Full time

    Are you a driven and detail-oriented individual looking for a challenging role? Do you have exceptional organisational and communication skills?CBC Staff Selection invites you to apply for the position of Executive Administrator, where you will provide comprehensive administrative support to our Executive Manager and contribute to the success of our...