Paralegal and Administrative Coordinator
4 days ago
We are seeking a skilled Paralegal and Administrative Coordinator to join our team in Townsville. This exciting role will primarily support the Property, Succession, and Estate Planning departments, providing comprehensive administrative assistance to up to five lawyers.
Responsibilities:- Document Preparation
- Prepare and format legal documents, including contracts, wills, trusts, and probate applications.
- Maintain accurate and organised electronic and physical files.
- Administrative Support
- Manage lawyers' diaries, schedule appointments, and coordinate meetings.
- Handle incoming and outgoing correspondence, including emails, faxes, and mail.
- Answer and direct phone calls, taking accurate messages.
- Prepare and process legal forms and documents.
- Assist with billing and invoicing.
- General office administration duties.
- Reception Coverage
- Provide professional and courteous reception coverage during lunch breaks.
- Greet clients and visitors, ensuring a positive first impression.
- Handle incoming calls and enquiries efficiently.
- Distribute mail and deliveries.
- A minimum of 3 to 5 years of experience as a Legal Secretary, preferably in Property, Succession, and Estate Planning.
- Exceptional digital dictation and typing skills (minimum 90WPM words per minute).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong knowledge of legal terminology and procedures.
- Excellent organisational and time management skills.
- Ability to prioritise tasks and meet deadlines in a fast-paced environment.
- Excellent communication and interpersonal skills.
- High level of accuracy and attention to detail.
- Ability to work independently and as part of a team.
- Professional and presentable demeanor.
- Experience with legal practice management software.
- Experience with land titles office online systems.
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