Facilities Administrator Position

1 day ago

Melbourne, Victoria, Australia beBeeOperations Full time $60,000 - $80,000

We are seeking a skilled administrator to maintain systems and records, ensure compliance with facilities and contractor requirements, support race day logistics, and contribute to the delivery of safe environments.

This is an excellent opportunity for an individual with experience in administration, coordination, and facilities management. The successful candidate will be responsible for maintaining accurate and up-to-date records, ensuring compliance with regulatory requirements, and providing administrative support for the accreditation platform.

Key Responsibilities
  • Support the creation and processing of purchase orders and goods receipting within E5.
  • Maintain accurate and up-to-date contractor records in Urbanise.
  • Enter and manage contractor details in LinkSafe and ERP system.
  • Ensure Integriti access control records are current and accurately maintained.
  • Monitor and assist with the processing of CCTV access requests and locker allocations.
  • Coordinate and respond to facilities-related queries across various channels.
  • Ensure operational procedures and documentation are accurate and regularly updated.
  • Contribute to the ongoing management of risk frameworks and event management plans.
  • Assist in the coordination and scheduling of race day operations.
Requirements
  • Certificate III or IV in Business Administration, Facilities Management, or a related field (or equivalent experience).
  • Valid Victorian Driver's Licence.
  • Demonstrated experience in an administrative or coordination role within facilities, operations, property services, or venue management.
  • Experience working with contractors, service providers, or maintenance teams.
  • Strong working knowledge of administrative systems including purchase orders, records management, and basic financial processes.
Benefits
  • New state-of-the-art administration building with standing desks and breakout spaces.
  • Access to year-round well-being initiatives.
  • Ongoing learning & development opportunities.
  • Free onsite parking.

The Melbourne Racing Club values diversity and encourages applications from suitably qualified candidates.

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