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Executive Assistant Professional

1 week ago

Geelong, Victoria, Australia Hays Recruitment Full time
Company Overview

Hays Recruitment is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across various regions.

Salary and Benefits

This full-time temporary assignment offers an hourly rate of $43.82 + super, with weekly pay cycles, a nominated choice of superannuation fund, online time sheet submission and approval, and no hidden costs or payroll deductions for our services.

Job Description

The Executive Assistant will undertake moderately complex activities and tasks under general direction, within established procedures and guidance, involving significant interaction with internal and external stakeholders.

Key Responsibilities:

  • Document Management: Filing documents in Content Manager, maintaining SharePoint/shared drives, and managing spreadsheets/lists.
  • Administrative Support: Processing invoices, actioning online requests, and assisting with onboarding and training new staff.
  • Diary and Email Management: Managing diary commitments, triaging emails, and preparing meeting papers.
  • Correspondence and Records: Preparing replies, handling confidential papers, and coordinating PDMS records.
  • Meeting and Documentation Preparation: Scheduling meetings, preparing documentation, and ensuring compliance standards.
  • Research and Logistics: Obtaining quotes, addressing equipment delays, and coordinating travel and events.
  • HR and Finance Support: Accessing policies, processing credit card transactions, and managing LH accruals.
  • Recruitment Activities: Understanding recruitment processes, updating staff moves, and coordinating recruitment requests.