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Senior Facilities Professional

2 weeks ago

City Of Brisbane NewcastleMaitland Sydney, Australia beBeeFacilities Full time $92,340 - $104,620
Job Title: Facilities Manager

We are seeking a qualified facilities professional to join our team on a 6-month full-time basis. The successful candidate will be responsible for the relocation of our Brisbane office and occasional travel to Newcastle and Sydney to assist with office management and the opening of our Newcastle office.

Key Responsibilities:
  • Project Coordination & Office Fit-Outs
    • Oversee the end-to-end handover process, ensuring seamless transition into Business-as-Usual (BAU) operations for new or refurbished offices.
    • Act as the on-ground Single Point of Contact (SPOC) for all office fit-outs, refurbishments, and relocations.
  • Health, Safety & Compliance
    • Lead the implementation and monitoring of Occupational Health & Safety (OH&S) and health and safety policies across all Australian office locations.
    • Conduct and document routine safety inspections, risk assessments, and incident investigations.
  • Vendor & Contract Management
    • Manage vendor relationships, including contract negotiation, SLA adherence, and performance reviews.
    • Coordinate maintenance, repairs, and service contracts, ensuring timely delivery and quality standards.
  • Preventative Maintenance & Emergency Preparedness
    • Develop, implement, and communicate preventative maintenance schedules for all facilities assets.
    • Establish and regularly update emergency response plans, including fire safety, evacuation protocols, and business continuity measures.
  • Daily Facilities Operations
    • Oversee day-to-day operations across DWF's Australian offices, including cleaning, waste management, and utilities.
    • Ensure stock control of facilities-related materials and equipment.
  • Risk Management & Documentation
    • Identify and mitigate facilities-related risks, especially in office-based environments.
    • Maintain accurate records of inspections, incidents, maintenance logs, and compliance reports.
  • Reporting & Analytics
    • Prepare and present SLA/KPI reports, including vendor performance and service delivery metrics.
    • Conduct space utilisation analysis to support strategic planning and workplace optimization.
    Requirements:
    • Australian OH&S certification and proven experience in a professional services office environment
    • Proven experience in multi-site facilities management, preferably in office environments.
    • Strong organisational and multitasking skills and strong attention to detail.