Event Coordinator
7 days ago
We are seeking a highly organized and detail-oriented Event Manager to join our team at FIRST Solutions. As an Event Manager, you will be responsible for delivering exceptional service to our clients through excellent operational and logistical facilities management.
Key Responsibilities- Provide consultative planning support to Event Hosts to ensure an exemplary event experience.
- Discover Event Host objectives and requirements for live and digital events.
- Review budget and offer suggestions to maximize ROI.
- Collaborate with event hosts on budget, ensuring all recommendations stay within agreed-upon budget.
- Organize logistics, decor, entertainment, catering, and all other event needs.
- Work with Production Coordinator to assist with securing client assets for AV, production, and branding purposes.
- Ability to recommend event enhancements to achieve desired event objectives.
- Review of all meeting space to ensure proper space assignment.
- Informs Space & Service Coordinator of space need changes and cancellations to digital and on-site events.
- Consistently monitor each event space as well as the setup information to ensure all event information is current and deadlines are being met.
- Provide onsite support during event execution, coordinating event support needs with the Event Service Specialist.
- Serves as the main point of contact for the client during all planning phases.
- Create, manage, and distribute event details, project timeline, and key deadlines to all stakeholders and service lines using approved internal templates.
- Plan events from conception to budget reconciliation to ROI tracking, in accordance with the goals, objectives, target audience, and strategy put forth by the client.
- Work closely with all departments to develop and be responsible for event requirements and deliverables.
- Coordinate load in, setup, and strike schedule with facilities so they are aware of the vendor on-site schedule for audio visual, decor, catering, security, entertainment, premiums/swag, and transportation.
- Be motivated to always push the boundaries of creativity and innovation for events.
- 3–5+ years' event management and/or corporate meeting planning experience required.
- Bachelor's Degree preferred.
- Strong meeting coordination experience for meetings/conferences ranging between 50 – 300+ people.
- Experience working cross-functionally with all levels of stakeholders in a fast-paced environment.
- Organizational and time management skills.
- Creative problem solver, resourceful, team player.
- Highly organized with the ability to handle multiple tasks to meet strict deadlines.
- Must be fluent in English.
- Ability to work onsite.
At FIRST Solutions, we are a leading global brand experience agency serving clients in various industries. We are committed to delivering exceptional service and creating memorable experiences for our clients and their guests.
We are looking for a talented and motivated Event Manager to join our team. If you have a passion for event planning and a keen eye for detail, we encourage you to apply for this exciting opportunity.
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