Part-Time Office Administrator/Scheduler

1 week ago

Sydney, New South Wales, Australia beBeeAdministration Full time $60,000 - $80,000
Temporary Administration and Scheduling Opportunity

This is a temporary full-time position based in Warriewood, Sydney. As an office administrator and scheduler, you will be responsible for providing administrative support and scheduling assistance to the team.

Main Responsibilities:
  • Answer phone calls and manage varied lists efficiently.
  • Schedule appointments between customers and staff members using effective time management skills.
  • Making live schedule changes where necessary to ensure seamless operations.
  • Ordering, receiving, packing and posting supplies for collectors in a timely manner.
  • Assist in scheduling paramedic rosters to guarantee adequate staffing levels.
  • Help manage the on-call roster for collectors to ensure prompt responses to emergencies.
  • Collaborate with the team in booking travel arrangements for collectors, nurses, and paramedics when required.
  • Request schedules from clients and send confirmations of the schedule to clients promptly.
  • Support the accounts team with operational queries and invoice assistance as needed.
Requirements:
  • Excellent customer service and communication skills to build strong relationships.
  • A proactive mindset with a passion for problem-solving and process improvement to drive efficiency.
  • Proven experience in administration, including database management.
  • Proficient in organization, prioritization, and efficiency to manage multiple tasks simultaneously.
  • Demonstrated honesty and integrity to maintain confidentiality and trust.
  • Exceptional attention to detail to ensure accuracy and quality.
  • Proven team player with adaptability to changing circumstances.
  • Ability to work autonomously and efficiently, with a willingness to take on additional responsibilities.
  • A Minimum 5 years of administration and/or customer service experience, preferably in a healthcare organisation.

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