Office Coordinator Senior

3 weeks ago

Sydney, New South Wales, Australia Michael Page Full time

Located in Melbourne, this dynamic and growing financial services firm is seeking a highly skilled Office Coordinator to join their team. As the first point of contact for clients and visitors, you will create a professional and welcoming environment that sets the tone for our exceptional service.

About Our Firm

We are a forward-thinking company with a strong commitment to delivering outstanding outcomes for our clients across a range of financial services, including business improvement, financial advice, bookkeeping, SMSF, and lending. With a team of over 40 professionals, we pride ourselves on our collaborative approach and open communication.

We are looking for an individual who is passionate about providing exceptional customer service and has a proven ability to multitask and manage competing priorities. In return, we offer a competitive salary package and opportunities for career growth and development.

Job Description
  • Greet and welcome clients and visitors, creating a professional and friendly environment.
  • Manage incoming calls, forwarding messages to appropriate team members.
  • Schedule and manage room bookings, ensuring they adhere to company policies.
  • Maintain the tidiness of meeting rooms and public spaces before and after meetings.
  • Handle incoming and outgoing mail and packages.
  • Manage office supplies and place orders when needed.
  • Provide administrative support to the client services team under the direction of the Client Services Manager.
  • Assist with general office tasks such as organising events, managing repairs and maintenance, and liaising with suppliers and contractors.

Key Requirements:

  • Strong multitasking and organisational skills.
  • At least 12 months experience in a similar role.
  • Excellent communication and interpersonal abilities.
  • Attention to detail.
  • Proficiency in MS Office (PowerPoint, Excel, Word).
  • Professional discretion.
  • Experience with Xero (desired but not essential).

Salary: $60,000 - $70,000 per annum, depending on experience.

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