Senior Administration Officer
3 days ago
The University of Notre Dame Australia is seeking a highly organized and effective administrator to join our team in the School of Medicine. As a Senior Administration Officer, you will play a critical role in supporting the delivery of our Doctor of Medicine program, including general practice, clinical, and elective placements.
Key Responsibilities:
- Facilitate administrative support for financial arrangements and Placement Agreements with General Practices hosting students.
- Manage all GP placements for students enrolled in the MD program.
- Handle requisitions, purchase orders, and receipting using PeopleSoft.
Clinical Placements:
- Oversee hospital placements during the Clinical Years.
- Support Foundation Year placements as needed.
- Liaise with key stakeholders, including hospital administrative staff and clinicians, regarding hospital placements.
- Manage administration of Clinical Mentors, Teachers, and hospital funding.
- Process requisitions, purchase orders, and receipting through PeopleSoft.
Elective Placements:
- Manage and administer all aspects of the electives program for penultimate and final year MD students.
Other Duties:
- Ensure compliance with Occupational Health and Safety standards, including identifying, assessing, and controlling health and safety risks in the workplace.
- Assist with recruiting examiners for clinical exams and OSCEs as needed.
- Perform other duties as directed by the National Head of School/School Manager or delegate and comply with all reasonable training and duties as identified by the line manager or delegate.
- Adhere to University policies and procedures in all aspects of work and conduct.
Qualifications, Skills & Experience:
- Relevant Educational qualifications, in combination with administrative experience.
- Successfully managed and coordinated high-responsibility programs.
- Known for strong organisational skills, ensuring deadlines are met and goals achieved.
- Effective communicator skilled in engaging with students, academic staff, and medical professionals.
- Proficient in maintaining confidentiality and exercising sound judgment, with advanced computer literacy in Excel and Word.
Benefits:
- Generous training and development opportunities.
- Friendly and collaborative working environment.
- Fast-paced environment with opportunity for professional growth.
How to Apply:
Please apply online with a resume and cover letter outlining your suitability for the role.
Previous applicants do not need to apply.
Applicants are expected to have current and valid work rights in Australia.
Aboriginal and Torres Strait Islander people are encouraged to apply.
The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
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