Facilities Coordinator for a Dynamic Work Environment

1 week ago

North Sydney Council, Australia JLL Full time

Company Overview

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JLL is a global leader in the real estate and investment management sectors, offering innovative services to clients worldwide. With over 200 years of experience, JLL has established itself as a trusted partner for businesses seeking expert guidance in property management.

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About the Role

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We are currently seeking an experienced Receptionist with Facilities Coordination Skills to join our North Sydney team. As a key member of our facilities team, you will be responsible for delivering exceptional reception and coordination services to our clients.

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Responsibilities:

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  • Administration Support: Provide administrative assistance to our client and the facilities team, including processing invoices and maintaining accurate records.">
  • Client Relationship Building: Foster strong relationships with clients across various levels of the organization, ensuring seamless communication and cooperation.">
  • Visitor Management: Ensure efficient sign-in and sign-out processes, issuing visitor badges as required.">
  • Meeting Room Booking: Coordinate meeting room bookings, catering, and setup for clients and internal events.">
  • Inventory Management: Maintain stock levels of stationery and supplies, ensuring rooms are well-stocked and tidy.">
  • Food and Beverage Services: Provide tea and coffee making services for meetings, as well as arrange catering for events.">
  • Cleanliness and Maintenance: Liaise with cleaning teams to address staff needs and ensure a clean working environment.">
  • Travel Arrangements: Make travel arrangements for agency personnel as needed.">
  • A/V Equipment Setup: Ensure Audio-Visual equipment is ready for use and functions properly.">
  • Contractor Induction: Manage the induction process for contractors on site, ensuring they meet required standards.">
  • Ad-Hoc Requests: Address any additional requests from clients or the facilities team promptly and efficiently.">
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Requirements:

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To succeed in this role, you will require:

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  • Administrative Experience: A proven track record in administration, preferably in a corporate setting.">
  • Reception Experience: Proven experience in a reception role, ideally in a dynamic work environment.">
  • Communication Skills: Excellent communication and interpersonal skills, able to interact effectively with all levels of the organization.">
  • Teamwork: Ability to work collaboratively within a team environment.">
  • Learning Agility: Willingness to learn new systems and technologies quickly.">
  • Supervision: Ability to work independently with minimal supervision.">
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Benefits:

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We offer a competitive salary package, including a base salary of $60,000 - $70,000 per annum, depending on experience. Our comprehensive benefits program includes access to training and development opportunities, flexible work arrangements, and a supportive work environment.

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What We Offer:

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You'll join a dynamic and inclusive culture that values diversity and promotes equal opportunities. At JLL, we strive to create a workplace where everyone feels valued, respected, and empowered to achieve their best. If you're passionate about delivering exceptional service and joining a forward-thinking organization, we encourage you to apply.

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