Support Coordinator

2 weeks ago

Sydney, New South Wales, Australia beBee Careers Full time
Executive Support Specialist

This is an exciting opportunity to work as an Executive Support Specialist, providing high-level administrative support to a senior executive within a dynamic and fast-paced environment.

This role offers the chance to collaborate with a diverse and talented team, providing key administrative and strategic support in a global setting.

  • Main Responsibilities:
  • Schedule Management: Manage the executive's calendar, schedule meetings, and coordinate daily workflow.
  • Clients Relations: Build and maintain relationships with clients to ensure a seamless and professional experience.
  • Logistics Coordination: Coordinate internal and external meetings across multiple time zones, arrange travel logistics, and ensure smooth operations for global travel.
  • Administrative Support: Assist with billing, expense reconciliation, and general administrative duties.
  • Project Support: Provide support for special projects as required.
  • Confidentiality: Handle confidential information with discretion and professionalism.
  • Autonomy: Work independently, ensuring efficiency and organization across a range of tasks.

About You:

  • Prior Experience: Proven experience in an executive assistant or equivalent role, preferably within a professional services environment.
  • Strong Communication Skills: Strong communication skills with the ability to engage senior stakeholders and clients.
  • Proactive and Self-Motivated: Highly proactive, self-motivated, and able to work independently.
  • Organizational Skills: Excellent organizational skills, with the ability to manage multiple priorities and tasks efficiently.

Benefits:

  • A supportive and vibrant work environment.
  • An opportunity to work alongside a diverse and talented team.
  • The chance to develop your skills and advance your career.

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