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Project Coordinating Specialist

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KalgoorlieBoulder, Australia beBeeMobilisation Full time $100,000
Job Description

We are seeking a highly organized and detail-oriented Mobilisation Coordinator to support project delivery by managing workforce mobilisation, logistics, and administration.

This role ensures smooth mobilisation of personnel, resources, and equipment, while also supporting the day-to-day operations of the office and project teams.

Key Responsibilities:
  • Coordinate mobilisation and demobilisation of personnel across multiple project sites.
  • Organise rosters, RDOs, accommodation, and travel arrangements.
  • Ensure compliance with client and site access requirements.
Onboarding & Compliance
  • Support new starter onboarding, including inductions, training, and documentation.
  • Monitor compliance requirements (tickets, competencies, medicals, equipment registrations).
  • Maintain accurate personnel and training records.
Administration & Reporting
  • Manage company systems and OneDrive filing.
  • Prepare and update operational reports, including equipment checks and prestart defect reports.
  • Take minutes for meetings and distribute as required.
  • Handle mail, filing, and general office documentation.
Procurement & Accounts Support
  • Raise purchase orders and process material orders.
  • Assist with invoice reconciliation and administrative accounts support.
  • Manage and maintain office consumables (PPE, uniforms, stationery, supplies).
Team & Office Support
  • Act as the first point of contact for calls and emails, directing queries to the right department.
  • Provide admin support to senior staff and project managers.
  • Assist with ad-hoc tasks to ensure smooth day-to-day operations.
Requirements

Experience in mobilisation, project administration, or logistics is preferred.

Strong organisational and time management skills are essential.

Excellent communication and stakeholder management skills are required.

Proficient in Microsoft Office and onboarding platforms is necessary.

Detail-oriented individuals with a professional, proactive approach are encouraged to apply.

Benefits

A competitive salary package is offered.

Opportunities for professional growth and career development are available.

A supportive, collaborative team environment is provided.

Contribute to a respected contractor with a strong pipeline of projects.

Why This Role?

Contribute to a variety of activities across mobilisation and administration functions.

Ownership of key responsibilities is offered.

High-achieving candidates will thrive in this dynamic role.