Professional Legal Administrator

4 days ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $75,000 - $95,000
Job Title: Legal Services Coordinator

We are seeking a highly motivated and detail-oriented individual to provide efficient, professional, and confidential support to the legal services unit.

This role offers a unique opportunity to play a pivotal part in ensuring the smooth functioning of our legal services unit. The successful candidate will work closely with the legal services team to deliver high-quality administrative support from NHVR Head Office.

Key Responsibilities:

  • Provide full administrative support to the legal services unit.
  • Participate in software testing and contribute to the development of user guides for case management software.
  • Manage various registers, including contracts and memoranda of understanding registers, ensuring they are up-to-date.
  • Coordinate in-house legal training.
  • Monitor team mailboxes, assist with recruitment support, and coordinate internal approvals and contract executions.
  • Maintain registers of legal instruments and agreements, approved forms, and liaise with stakeholders regarding them.
  • Manage competing demands with a proactive attitude, delivering quality results within agreed timelines.
  • Provide general administrative assistance, ensuring accuracy and compliance with relevant procedures and timelines.

Essential Skills and Qualifications:

  • A minimum of 5 years' experience supporting an in-house legal team or law firm practice group.
  • Demonstrated ability to manage a range of administrative tasks with minimal supervision.
  • Strong organisational skills, attention to detail, and the ability to manage confidential materials.
  • Ability to creatively solve problems and adapt to changing demands.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint), Adobe Acrobat Pro, Visio, and document execution software (e.g., DocuSign).
  • Excellent written and verbal communication skills.
  • Ability to liaise effectively with both internal and external stakeholders.
  • A Justice of the Peace qualification is highly regarded but not essential.

About Us:

The National Heavy Vehicle Regulator is committed to providing a supportive and collaborative environment for its employees. We offer a competitive salary package, ongoing training and professional development support, access to wellbeing programs, and a work-life balance.

Benefits:

  • Competitive salary package
  • Ongoing training and professional development support
  • Access to wellbeing programs
  • Work-life balance

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