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Supporting Success: Administrative Assistant Role

3 weeks ago

Sydney, New South Wales, Australia beBeeCareer Full time

Job Title: Personal Assistant

About the Role

This is a dynamic and challenging opportunity to work with our team as a Personal Assistant. The successful candidate will provide administrative support to the Project Director and wider team, ensuring the smooth operation of our projects.

Key Responsibilities
  • Provide administrative support to the Project Director and wider team, including records management, data entry, accounts/invoices, purchasing, procurement, communications, and meeting/event logistics.
  • Maintain confidentiality related to sensitive communications and ensure all prepared material, documentation, and correspondence are dealt with according to relevant procedures.
  • Organise events, meetings, functions, and conferences as required, both internally and externally, while ensuring optimal time management and diary coordination.
  • Administer and minute key meetings and upload into relevant systems, contribute to project coordination, research, presentation, and communication support, and day-to-day operational activities.
Requirements

To be successful in this role, you will require:

  • A minimum of 5-10 years of experience as a Personal Assistant, preferably supporting senior management, or relevant secretarial qualifications.
  • Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel) and collaborative tools such as SharePoint and/or OneDrive for Office 365.
  • Proven experience in report writing, including layout and formatting, with exceptional verbal and written communication skills.
  • A deep understanding of how various groups and strategic leaders interrelate, coupled with high emotional intelligence to influence stakeholders in support of project goals.
  • Strong multitasking abilities, exceptional time management, and maintaining confidentiality.
Benefits

We offer a unique set of benefits, including:

  • A rewarding career where we support your development, training, and promote from within.
  • Opportunities across all construction sectors, providing a range of roles suitable for different stages of your career.
  • Competitive remuneration and excellent benefits, including a health and wellbeing program, discount portal, and company-funded salary continuance insurance.
  • Flexible work arrangements and a culture that values diversity and innovation.
Why Work with Us?

We welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, Veterans, Active Defence Reserve members, people with disabilities, and individuals from different cultural backgrounds. We are proud to hold the Workplace Gender Equality Agency Citation - Employer of Choice for Gender Equality.