Executive Assistant

4 weeks ago

Canberra, ACT, Australia Flexhive Full time
Job Description

We are seeking a highly skilled and experienced Executive Assistant to provide high-level support to our senior executives. The successful candidate will have a proven track record of delivering administrative support in a fast-paced environment and will be able to operate with a high degree of autonomy.

The primary focus of this role will be to provide executive support to the First Assistant Secretary, including:

  • Providing administrative advice to all areas within the division
  • Acting as a central point of contact for the team
  • Diary management and coordination, including scheduling appointments and organising travel
  • Performing 'front of office' support functions, including greeting visitors, receiving and responding to phone calls, emails and general correspondence
  • Managing correspondence, including monitoring emails, preparing responses to routine and less complex enquiries; coordinating and tracking ministerial workflow; collating and follow up of information to ensure deadlines are met
  • Arranging meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders)
  • Liaising with stakeholders of all levels
  • Identifying and implementing projects to improve divisional culture, staff wellbeing, and achievement of divisional objectives

The ideal candidate will have:

  • Australian Citizenship
  • Minimum Baseline Clearance
  • Experience in providing administrative support to senior executives
  • A demonstrated capacity to liaise with a diverse range of people and build productive working relationships
  • Strong attention to detail with the ability to adapt to competing priorities and stay focused in a fast-paced and high-pressure environment
  • Excellent communication and office management skills and enjoy working within a diverse and dynamic team environment
  • Demonstrate integrity and discretion in dealing with confidential and sensitive business matters
  • The ability to work autonomously as well as part of a team

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