Senior Operations Coordinator

3 days ago

Melbourne, Victoria, Australia Sparx Solutions Full time

Sparx Solutions is an Australian-owned and operated system integrator with a strong focus on cybersecurity, networking, cloud, and managed IT services.

About the Role

We are seeking a highly organized and detail-oriented Senior Operations Coordinator to join our expanding team in Melbourne CBD. This role will play a crucial part in ensuring the smooth functioning of daily operations across the organization.

Key Responsibilities
  • Support the Executive Team: Assist with scheduling and managing calendars, coordinating meetings and conference calls, preparing meeting agendas, taking notes, and following up on action items.
  • Help Manage Office Operations: Maintain office supplies, coordinate building maintenance, and liaise with building management to ensure a productive workplace.
  • Coordinate Communication: Help manage incoming and outgoing correspondence, including general phone and email enquiries, and deliveries.
  • Assist with Data Management: Maintain electronic and paper files, databases, and records, ensuring they are up-to-date and organized. Assist with data entry and report generation as needed.
  • Help Organize Events and Meetings: Support planning and coordination of internal and external meetings, events, and conferences, including venue booking, logistics, and preparing materials.
  • Support HR Activities: Assist with basic HR tasks such as scheduling interviews, preparing onboarding and offboarding paperwork, and maintaining employee records.
  • Assist in Procurement: Help with the procurement process, including obtaining quotes, processing purchase orders, and communicating with suppliers.
  • Coordinate Travel Arrangements: Assist in booking flights, accommodation, and transportation, and help prepare travel itineraries for staff.
  • Critical Skills and Qualifications:
    • Proven experience in an administrative support role, preferably in a fast-paced environment.
    • Excellent organizational and time-management skills.
    • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
    • Exceptional interpersonal and communication skills, both written and verbal.
    • High level of attention to detail and accuracy in completing assignments.
    • Ability to maintain confidentiality and handle sensitive information with discretion.
    • Flexible and adaptable, with the ability to handle a variety of tasks and changing priorities.
    What We Offer
    • A competitive salary package, including annual salary review, performance bonuses, and incentives.
    • Flexible working hours, with flexible start and finish times.

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