Administrative Services Manager

1 week ago

Council of the City of Ryde, Australia Hitachi Vantara Corporation Full time

Our Culture

We're a global team of innovators who are passionate about harnessing engineering excellence and passion for insight to co-create meaningful solutions to complex challenges. Our company is dedicated to turning organizations into data-driven leaders that can make a positive impact on their industries and society.

Job Description

This role is focused on providing essential support to our business operations across Australia and New Zealand. As an Office Administration Assistant, you'll play a crucial role in ensuring smooth and effective daily operations, and contributing to the overall success of our business in the region.

Key Responsibilities:

  • Facilities Administration: Manage facilities email inbox for payment of rent, parking, and other office invoices; process payment of invoices, including creation of purchase requisitions and initial setup of new or existing suppliers within our procurement processes and systems; maintain Office Carpark Registers for offices in Australia and New Zealand; liaise with Building Managers as needed.
  • Office Administration & Sales Manager Support: Assist with coordinating office events and functions (including remote offices); provide general administration support to the office as required, including scheduling customer meetings or assisting with preparing a tender or proposal; act as the point of contact for various administrative requirements for our remote offices (Brisbane, Melbourne & New Zealand); provide ad-hoc reception cover as required; provide administration support to nominated managers, which may include diary management, travel arranging, and expense management.
  • Legal and Compliance Administration: Management of the Legal inbox: assist with execution of contracts, agreements, and other documents in accordance with the Hitachi Vantara Global Signature policy; obtain appropriate approvals and signatures as required for contracts, agreements, and other documents; electronic registration of all agreements; point of contact for insurance certificates and other legal documentation; assist with tender responses as required.
  • Human Resources Administration: Provide administration support to HR Manager, including assistance with onboarding and offboarding requirements, purchase requisition/order processing, general HR letter creation, and updating of organizational charts on a quarterly basis; employee benefit administration (e.g., spouse insurance and superannuation enrolment); assist in coordinating and supporting special projects as necessary.

Requirements

  • Previous Experience: Previous experience in a corporate environment or similar role.
  • Professionalism and Confidentiality: Previous experience in a role where high levels of professionalism and confidentiality were required.
  • Technical Skills: Excellent Microsoft Teams, Word, Excel, PowerPoint, and Outlook skills.

About Us

We're proud to say we're an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran status, age, disability status, or any other protected characteristic.

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