Documentation Services Coordinator
6 days ago
We're seeking an experienced part-time Document Controller within an engineering consulting environment to join our supportive, inclusive, friendly and collaborative team in Perth.
This role is perfect for a detail-oriented person who excels in managing and maintaining documentation systems. As a Document Controller, you will ensure that all documents are up-to-date, accessible, and properly archived.
Your key responsibilities will be
- Manage and maintain document control systems and processes for the engineering teams in our Perth, Brisbane and Melbourne offices.
- Ensure all documents are correctly filed and easily accessible.
- Review and update documents for accuracy and compliance with regulatory standards.
- Coordinate with various departments, including finance, human resources, and safety to ensure document consistency.
- Track document versions and maintain a document control register.
- Assist in the preparation of reports and documentation for reviews and audits.
- Provide training and support to staff on document control procedures.
The Ideal Candidate
To excel in this role, you'll have 3–5 years' previous experience as a Document Controller or in a similar role ideally supporting an engineering team, as well as:
- Previous file management/document control (such as Aconex, InEight etc) experience is essential.
- Strong attention to detail and accuracy.
- Strong to advanced skills in MS Office (Outlook, PowerPoint, Word, Excel).
- Demonstrated typing skills at around 60 wpm.
- Excellent organisational and time-management skills.
- Excellent communication skills, with the ability to build rapport and maintain relationships across teams.
- The ability to work independently and manage multiple tasks.
- Genuinely passionate about going above and beyond in role.
- A proactive approach and the ability to anticipate needs and prioritise tasks effectively.
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