Facilities Management Coordinator

2 weeks ago

Adelaide, South Australia beBeeCoordinator Full time $60,000 - $80,000

Job Summary:

We are seeking a highly organized Facilities Management Coordinator to provide administrative and operational support across our national fleet, commercial lease, and finance functions.

About the Role:

Facilities Management Support
  • Liaise with internal stakeholders and contractors to coordinate minor works and repairs across the national property portfolio.
  • Maintain a register of property issues and support ongoing facilities upkeep.
Fleet Administration
  • Regularly review fleet registration and CTP compliance.
  • Assist with interstate vehicle registration transfers and plate changes as required.
  • Infringement notice transfers.
  • Insurance claim and insurance fleet management.
  • Toll and e-tag management.
  • Arranging new fleet invoices and existing fleet appraisals and logistics where required.
  • Maintaining internal fleet records.
  • Coordinating with finance for invoice payments.
Finance/Admin
  • Reconcile corporate credit card statements.
  • Distribute monthly credit card statements.
  • Provide backup data entry for Accounts Payable and support invoice reconciliation.
  • Maintain the prepayments schedule to assist month-end journal entries.
  • Support invoice processing for the Supply Chain team.
  • Attach asset invoices to EPICOR records (ERP system).
  • Assist in the procurement of marketing-related materials as required.

What You Will Bring:

  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • High accuracy of data entry and data management.
  • Ability to collaborate effectively across departments including Operations, Finance, HR, WHS and Supply Chain.
  • Will need to liaise with external service providers and regulatory bodies.
  • Proficient in Microsoft Office Suite and SharePoint.
  • Ability to prioritize multiple tasks and deadlines effectively.
  • A proactive and professional approach to problem-solving.
  • Ability to read and interpret commercial lease documents, with an understanding of tenant and landlord facility obligations.
  • Friendly and approachable with a can-do attitude.

  • Facilities Coordinator

    2 weeks ago

    Adelaide, South Australia beBeeFacilities Full time $90,000 - $120,000

    Job Title: Facilities CoordinatorAre you a detail-oriented professional looking to make a lasting impact in facilities management? We are seeking an organized and efficient Facilities Coordinator to join our team.This is an exciting opportunity for someone with a passion for maintaining seamless operations and fostering positive relationships with...

  • Facilities Coordinator

    2 weeks ago

    Adelaide, South Australia Cbre Full time

    **Facilities Coordinator****Job ID**- 195016**Posted**- 29-Nov-2024**Service line**- Advisory Segment**Role type**- Full-time**Areas of Interest**Facilities Management**Location(s)**Adelaide - South Australia - Australia- **Facilities Coordinator - premium retail asset**:- ** Provide high level of customer service**:- ** Adelaide | Land of the Kaurna...

  • Facilities Coordinator

    2 weeks ago

    Adelaide, South Australia Hostplus Full time

    Apply- ** Job no**: JXEH8- ** Category**: Finance & Technology, Finance**Acknowledgement of Country**:Hostplus acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past, present and...

  • Facilities Coordinator

    2 weeks ago

    Adelaide, South Australia Jll Full time

    JLL supports the Whole You, personally and professionally.**The Role**:The Facilities Coordinator role will assist the onsite staff with operational activities by providing customer related support and service to enable onsite delivery staff to effectively delivery facility management services and also provide broad level administrative support to the site...

  • Facility Coordinator

    1 week ago

    Adelaide, South Australia Compass Group Full time

    Compass Group is a world leader in catering and support services. Delta Facilities Management offers maintenance, construction, and project management services to a diverse range of sectors, including commercial, defence, schools, offshore and remote sector projects.We are currently seeking a dynamic leader based out of **Adelaide City** for the position of...

  • Facility Coordinator

    2 weeks ago

    Adelaide, South Australia Cushman & Wakefield Full time

    OverviewFacility Coordinator at Cushman & WakefieldAre you a detail-oriented Facilities Coordinator looking to make a meaningful impact in South Australia's infrastructure landscape? Cushman & Wakefield is expanding, and we're seeking a proactive, service-driven professional to join our team supporting a key client in the energy sector.Job DescriptionJob...

  • Facility Coordinator

    2 weeks ago

    Adelaide, South Australia Cushman & Wakefield Full time

    OverviewFacility Coordinator at Cushman & WakefieldAre you a detail-oriented Facilities Coordinator looking to make a meaningful impact in South Australia's infrastructure landscape? Cushman & Wakefield is expanding, and we're seeking a proactive, service-driven professional to join our team supporting a key client in the energy sector.Job DescriptionJob...

  • Facilities Coordinator

    1 week ago

    Adelaide, South Australia Ikea Full time

    Who you areYou are someone with a passion for ensuring everything is operating as it should be, demonstrates strong problem-solving skills and are solution orientated. You are an individual who can work autonomously, takes initiative and possesses excellent communication skills along with delivering set tasks with a sense of urgency to contribute to a great...

  • Facility Coordinator

    2 weeks ago

    Adelaide, South Australia Cushman & Wakefield Full time

    **Job Title**Facility Coordinator**Job Description Summary**Are you a detail-oriented Facilities Coordinator looking to make a meaningful impact in South Australia's infrastructure landscape? Cushman & Wakefield is expanding, and we're seeking a proactive, service-driven professional to join our team supporting a key client in the energy sector.Whether...

  • Strategic Facilities Coordinator

    2 weeks ago

    Adelaide, South Australia beBeeFacilities Full time $103,533 - $121,449

    About This RoleThe Senior Facilities Officer plays a pivotal role in managing maintenance, repair, and minor works across various assets and infrastructure. This involves coordinating with teams to ensure the smooth delivery of facilities management services.This role requires strong organizational and time management skills to prioritize tasks effectively...